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Job description

Catering Event Coordinator

Catering Event Coordinator job overview

A catering event coordinator manages food and operations for special events. Catering event coordinators are responsible for outlining the needs for each event, creating a budget and tracking invoices, scheduling event activities and food service, and evaluating success. Coordinators work in tandem with hotel staff, event managers, catering companies, clients, and other vendors to ensure a smooth experience for guests. They typically work full-time on-site at hotel facilities.

Catering Event Coordinator job template

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Catering Event Coordinator job summary

We’re looking for a full-time catering event coordinator who loves planning special events. You’ll work directly with clients, caterers, and other food service vendors to ensure the logistics of each hotel event run smoothly. Responsibilities include financial planning, facilitating event logistics, communicating with staff about event execution, and evaluating the success of each event. Previous experience in event planning or a related field is required. Applicants should be friendly, reliable, and detail-oriented. If this sounds like you, apply today!


Ashburn, VA
Catering Event Coordinator responsibilities
  • Work with the event manager and staff to book events
  • Outline all event needs, such as event setup, necessary transportation accommodations, venue location, lodging for guests, vendors, food and drink menus, and audio-visual needs
  • Create a budget and keep track of invoices and receipts for each hotel event
  • Schedule and facilitate vendor activity in event space
  • Communicate with on-site staff through clear banquet event orders to ensure event logistic needs are met
  • Provide excellent customer service during the event, ensuring the schedule is followed
  • Evaluate the success of hotel events and be ready to present results to team members
Catering Event Coordinator qualifications
  • A high school diploma or GED is required, associate or bachelor's degree in hospitality or related field preferred
  • 1-2 years of work experience in event management
  • Excellent communication skills for working with clients and other team members
  • Ability to budget and keep track of event planning expenditures using relevant software such as Excel
  • Exceptional time management, problem-solving, and organization skills
Catering Event Coordinator compensation

$16.01/hour (National Average)

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