Legal Administrator

A legal intake specialist receives and qualifies new and prospective clients for law firms. They are responsible for managing the processes of onboarding new clients and evaluating incoming streams of claims and potential clients both on the phone and in person. A legal intake specialist works with lawyers to schedule meetings, coordinate screening surveys and collect paperwork, and may work with marketing to provide support on outbound lead generation initiatives. Legal intake specialists monitor the phones at the office at a law firm.

A legal marketing assistant or marketing coordinator is responsible for supporting the marketing efforts of a law firm. They develop marketing campaigns to advertise the firm's legal services. They implement digital marketing strategies such as email, online advertising, and social media campaigns, and offline promotion strategies such as creating direct mail campaigns or developing marketing collateral for in-person events. A legal marketing assistant typically works full-time on-site or remotely at a law firm.

A legal billing specialist or billing clerk ensures accurate invoices are issued and paid on time. They pre-bill billing attorneys on a monthly basis, make requested changes, and assist with the prompt distribution of finals bills. In addition, they work with the client’s accounting department to resolve billing issues, run accounts receivable reports to identify overdue payments, and follow up to ensure payments are made. Legal billing specialists typically work full-time or part-time in the accounting department of a law firm.

A law clerk conducts legal research and prepares the first drafts of legal documents, such as motions or briefs, based on their findings. This is to ensure that supervising attorneys or judges are reviewing accurate legal authority and to confirm or deny the citations in an attorney’s legal brief to prepare for trial. Law clerks also maintain client files, organize exhibits, and keep track of important deadlines by docketing dates. Additionally, they may interview clients or witnesses and assist in strategizing with senior attorneys to resolve cases efficiently. Law clerks are usually current law students in a clerkship program or recent law school graduates who typically work for a law firm or judge. Law clerk positions may be part-time or full-time.

A judicial clerk conducts legal research and prepares the first drafts of legal documents, such as motions or briefs, based on their findings. This is to ensure that supervising attorneys or judges are reviewing accurate legal authority and to confirm or deny the citations in a judge’s orders to prepare for trial. Law clerks also maintain client files, organize exhibits, and keep track of important deadlines by docketing dates. Additionally, they may interview clients or witnesses and assist in strategizing with senior attorneys to resolve cases efficiently. Law clerks are usually current law students in a clerkship program or recent law school graduates who typically work for a law firm or judge. Judicial clerk positions may be part-time or full-time.

A paralegal manager oversees a team of paralegals that support attorneys at a law firm. They are responsible for the case management and workload of the paralegal team, assigning projects that include the preparation of various legal documents, court proceedings, and billing procedures, tracking continuing education hours, and ensuring the accuracy of the work produced. They may also advise on human resources responsibilities such as the hiring, promotions, terminations, average salaries, and billing rates of the part-time and full-time paralegals they oversee. In addition to their supervisory duties, a paralegal manager handles their own caseload, which includes, legal research, maintaining files, and preparing correspondence and other legal documents for trial. A paralegal manager has at least 5 years of paralegal experience and typically works full-time at law firms, in-house legal departments, or government agencies.

A legal records manager is responsible for maintaining records management systems for law firms and legal corporations. They act as archivists for sensitive and confidential data including legal and medical records, and health information. The person in this position must follow consistent and stringent document management methods and organization for paper and electronic records. By reviewing current data, they ensure the accuracy, track the current location of on and off-site records, and document the destruction of files. Additionally, the legal records manager works to improve current record-keeping processes and filing systems. A legal records manager typically works full-time for a law firm or for corporations in the public and private sectors.

A legal accountant maintains a law firm’s financial information. They process accounts payable and receivable, reconcile general ledgers, and prepare all financial statements, including balance sheets, tax returns, income statements, disbursements accounting, and profit and loss statements. A legal accountant is also in charge of processing client billing, closing out each month, tax preparation, and assisting with the year-end audit. They should also know how to process payroll, as well as how to prepare W-2’s and 1099’s. This position is privy to personal, firm, and client financials, so maintaining strict confidentiality is crucial. A legal accountant typically works full-time for a law firm, but can also work for a corporation or non-profit organization.

Legal case managers support attorneys and oversee the case management process at law firms. They organize and maintain case files, help manage caseload requirements, and monitor budgets, timelines, and billing for case completion. A legal case manager conducts extensive legal research, drafts legal documents and case summaries, and reviews documents for compliance with strict legal requirements. They make recommendations to attorneys regarding cost and time-effective ways to accomplish the client’s goals and they keep the client and outside counsel abreast of the current case status as requested. They are typically full-time or part-time employees in an office environment for law offices, human services agencies, or non-profit organizations.

A legal recruiter is a human resources professional who assists hiring managers in the legal industry to find, hire, and retain high-quality legal professionals. They assess, project, and determine hiring needs and create a recruiting process that meets their clients’ business strategies. They manage the full lifecycle of the recruiting process to facilitate the hire of qualified candidates. A legal recruiter develops and maintains a pipeline of top talent relationships and finds candidates through outreach to industry partners, social media, and online recruiting tools. They typically work at a law firm or on a recruiting team at a recruiting firm or legal search firm.

A legal managing partner is a senior attorney on the management team and one of the primary business partners responsible for running a law firm. They're responsible for the firm's day-to-day operations, business plans, company policies, and profitability. Job duties also include human resources tasks such as hiring and training new attorneys and staff, assisting with reviews and promotions, determining attorney salaries and billing rates. Aside from their managerial responsibilities, they also handle strategic planning to reach business development and public relations goals. A legal managing partner typically works full-time for a law firm but can also work for a corporation or non-profit organization.

A senior attorney is an upper-level legal professional that provides counsel and legal services and takes a leadership role in mentoring lower-level attorneys. They offer legal advice, prepare and draft the appropriate documentation, create effective legal strategies, and represent their clients in trials, mediations, and arbitration hearings. They are responsible for communicating effectively to explain legal issues and options to their clients while maintaining high standards of confidentiality handling personal information, as well as staying apprised of changes in the law. A senior attorney typically works at a law firm full-time, in a corporation’s legal department, a non-profit, or government agency.

A managing attorney or partner is a senior attorney and one of the primary professionals in charge of running a law firm. They are responsible for the firm’s operations, profitability, and ultimately, help in the success of its legal services. Job duties also include human resources tasks such as hiring and training new attorneys and staff, assisting with reviews and promotions, determining attorney salaries and billing rates, and also handling terminations. Additionally, the managing attorney works to grow the firm through client appreciation events, recruiting events, and educational seminars. Aside from their managerial responsibilities, they also handle their own active legal caseload. A managing attorney typically works full-time for a law firm but can also work for a corporation or non-profit organization.

A real estate attorney is a licensed legal professional who provides legal services and counsel in property and real estate law. They consider all legal aspects of clients’ cases to provide sound legal advice. They direct complex due diligence and draft and review legal documents such as contracts, abstracts, and agreements to ensure they meet stringent requirements for risk, completion, and accuracy. A real estate attorney negotiates real estate transaction terms, facilitates the transfer of title, and interfaces with city boards and agencies to avoid legal issues. They represent their client at real estate closings, in real estate disputes, and real estate litigation. Real estate attorneys typically work in an office environment for law firms, title companies, or real estate development companies.

An insurance attorney provides legal services for policyholders, individuals, and insurance companies to resolve or prevent conflicts related to insurance regulations and insurance laws. Insurance attorneys may give legal advice, prepare legal documents, perform legal research, draft crucial case documentation, and deliver coverage opinions. They also help resolve disputes connected to the use of insurance policies, allegations of insurance fraud, payment of insurance claims, personal injury claims, and more. An insurance attorney typically works at a law firm full-time in a corporation’s legal department, a non-profit organization, or government agency.

A personal injury attorney is a licensed legal professional who focuses on personal injury and tort law. They specialize in physical, psychological, and other personal injury aspects and represent a range of cases, from dog bites and car accidents to medical malpractice and wrongful death suits. They handle personal injury cases from start to finish, and they represent, negotiate, and litigate on their clients’ behalf to receive justice and compensation for their losses. They meet with prospective clients to evaluate potential personal injury claims and provide legal advice. Personal injury attorneys draft, review, and modify legal documents, conduct legal research, and gather relevant evidence. They update the status of all case files and manage their support team of legal professionals. When not in court, they typically work at a general law office or personal injury law firm.

A personal injury legal assistant supports personal injury lawyers with administrative tasks. They are responsible for scheduling, billing, and client communication. Other tasks include doing research for case briefs, making documents for trial, and helping with preliminary investigations by gathering evidence and affidavits. They also organize court documents using proprietary legal and electronic discovery software. Previous administrative experience in a law firm setting is required.

A legal assistant or legal secretary provides administrative support to attorneys and paralegals. They are responsible for office correspondence such as answering phone calls and emails, scheduling appointments and travel, and reminding the legal team of upcoming dates and deadlines. They may also assist with conducting legal research, taking dictation, preparing legal documents such as subpoenas, pleadings, briefs, affidavits, and contracts, and processing client billing. Legal assistants typically work at a law firm, legal office, or government agency.

A paralegal, legal assistant, or legal secretary performs delegated legal work under the responsibility of an attorney or the direct supervision of a lawyer. They are responsible for preparing and maintaining legal documents and correspondence, filing motions, interviewing clients, coordinating law office activity, preparing retainers, and conducting legal research as it pertains to cases. A paralegal works at a law firm, corporate legal department, or government agency.

Personal injury paralegals help lawyers with cases and lawsuits that involve an injury or accident that was caused by someone else. They organize and maintain files, update records, and manage correspondence. Paralegals also assist lawyers with ongoing cases and communicate with witnesses. They help lawyers prepare trial materials, do legal research, confirm trial facts, get witness statements, and make presentation materials. Paralegals should be familiar with legal vocabulary and case law. Certification as a paralegal is required, and experience in a personal injury law office is a plus.

Our law firm is seeking a family attorney who can assist our clients in navigating the sensitive legal issues of family law, including child custody, child abuse, and domestic violence. Jobseekers should be equally familiar with prenuptial agreements, divorce, alimony, child support, and real estate, and be able to effectively engage in oral debate and negotiation even in highly stressful and emotional situations. If you are driven by an opportunity to help people during one of the toughest times in their lives and have a proven track record of success, apply now.

An estate planning attorney advises clients on issues related to how wealth and property are dispersed upon someone's death. The primary responsibility of the estate planning attorney is to consult with clients to determine their wishes and prepare required documents such as wills, trusts, powers of attorney, and health care directives. Legal aspects of estate planning may include knowledge of family law, taxation law, inheritance law, as well as concerns of community property, joint ownership, and charitable contributions. A Juris Doctor degree from an accredited law school is required for this position. You must also take and pass the state bar exam in the state where you intend to practice.

Corporate attorneys are licensed legal professionals that provide general legal counsel to their clients, which are typically corporations. They provide sound legal advice and direction to help them avoid legal risks and regulatory violations in all business transactions. They evaluate legal rights and risks of various company structures, perform complex legal research and due diligence, and evaluate current and new projects and partnerships for potential legal issues. They draft, modify, and review legal documents and negotiate on the clients’ behalf to secure deals that are favorable for them. They also represent clients in legal proceedings and litigation when necessary. Corporate attorneys oversee and delegate tasks to support staff, and typically work in an office environment for private and public companies, or for a corporate law firm.

Construction attorneys provide legal services and counsel on all areas of construction law to construction companies, contractors, subcontractors, design professionals, developers, and individuals. They use their knowledge of the construction industry to resolve and represent their clients in disputes at all stages of construction projects. They modify and create construction and government contracts and contractor agreements to protect their client from potential liability and payment issues. They research and thoroughly analyze the ideal course of action, and provide legal advice to their clients based on their situational needs. They prepare legal documents, such as motions, pleadings, and briefs, and try to prevent the need for litigation and arbitration through dispute resolutions for construction claims. When not in court or on construction sites, construction attorneys work full-time in an office environment. They may work with construction companies, law firms, municipalities, or developers.

An attorney provides legal services for individuals or businesses on a range of legal matters in an effort to resolve or prevent conflicts. Attorneys offer legal advice, prepare documents, perform legal research, and draft the appropriate documentation. They may also represent their clients in a courtroom, mediation, or arbitration. They are responsible for communicating effectively to explain legal issues and options to their clients while maintaining high standards of confidentiality handling personal information, as well as staying apprised of changes in the law. An attorney typically works at a law firm full-time, in a corporation’s legal department, a non-profit, or government agency.

An associate attorney typically works for a law firm and assists senior partners in providing legal counsel to clients who need to prevent or resolve conflicts. Their main responsibilities are conducting legal research, drafting legal documents, and appearing in court. As a recent graduate of law school, they also learn how to strategize, negotiate, and successfully represent clients. Associate attorneys usually work in a law firm, a corporation’s legal department, or a governmental agency.