Dealership Executive Assistant Job Description

Dealership Executive Assistant Job Description

Dealership Executive Assistant Job Overview

A car dealership executive assistant provides essential administrative support to high-level executives throughout the automotive group. Individuals in these roles are responsible for administrative tasks such as making travel arrangements, managing itineraries, scheduling meetings, and organizing filing systems. Additional duties include answering phone calls, transcribing messages, preparing expense reports, managing the inventory for office supplies, etc. They must have excellent data entry and communication skills. They may work full-time or part-time in car dealership settings.

Dealership Executive Assistant Job Template

Dealership Executive Assistant Job Summary

Are you an excellent planner and organizer with strong administrative assistant skills? We’re hiring a dealership executive assistant to support our automotive group’s sales department and key executives, such as the office manager. As an executive assistant, your primary responsibility is to improve efficiencies, problem-solve, and carry out all administrative duties. You will need to set schedules, carry out dealership plans, and ensure meetings happen on time. Put your organizational skills to work, keeping files and expense reports accurate. Dealership experience is not required, but our ideal candidate should have administrative support experience, excellent communication skills, and outstanding customer service skills. If this sounds like you, apply now!

Location

Ashburn, VA

Dealership Executive Assistant Responsibilities

  • Serve as the main point of contact for high-level executives within the auto dealership
  • Manage office duties such as organizing filing systems, facilitating expense reports, and ordering office supplies
  • Oversee executive schedules, including travel arrangements, itineraries, and team meetings
  • Compile and document incoming messages, phone calls, voicemails, follow up request, memos, and emails and report it to the office manager
  • Assist automotive group execs by assisting with meeting preparation and transcribing meeting minutes
  • Ensure basic bookkeeping duties are accurate and complete
  • Execute other administrative duties as assigned by executives, including picking up orders, arranging personal appointments, and more

Dealership Executive Assistant Qualifications

  • High school diploma or GED equivalent is required
  • Two or more years of experience working as an administrative assistant, executive assistant, or in a position performing office manager duties
  • Possess a valid driver’s license and pass a background check
  • Comfortable meeting deadlines and handling confidential information
  • Proficient with Microsoft Office, including Word, Excel, and PowerPoint
  • Strong organizational skills, interpersonal skills, and verbal communication skills

Dealership Executive Assistant Compensation

$42,462 (National Average)

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