Construction Administrator Job Description

Construction Administrator Job Overview

Construction administrators assist with all administrative aspects of construction projects from start to finish. They help the construction project manager ensure the project stays on track and meets quality standards. They assemble bid packages, oversee the subcontractor and vendor hiring process, and compile detailed on-site construction activity logs. Construction administrators typically work full-time for a real estate development or construction company at a construction site.

Other Related Jobs

Construction Administrative Assistant , Construction Bookkeeper , Office Manager

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Construction Administrator Job Summary

Are you an experienced construction administrator with a keen eye for details? We are looking for someone to help us manage our busy construction office and oversee contract administration, cash management, and quality control. Our ideal candidate has 3 years of construction administration support experience and a firm grasp of construction industry best practices. If you have excellent communication skills and a track record of optimizing processes, please apply!

Location

Ashburn, VA

Construction Administrator Responsibilities

Assist construction project managers to estimate and adhere to proper budgets, create project schedules, and communicate project updates
Direct subcontractor, vendor, and supplier process by assembling bid packages including scope of work, bidding process, and needed construction documents
Maintain accurate work logs of construction activities, job information sheets, and project team rosters
Oversee construction contract administration and submittal log processes to ensure that the contract document requirements are met throughout the construction experience
Enforce quality control process measures that ensure compliance with contracts, building, and code regulations
Perform cash management, payroll, and billing tasks - prepare invoices, subcontracts, change orders, work orders, purchase orders, and punch lists
Assemble the closeout package including maintenance agreements, equipment information, warranties, and contractor contact information

Construction Administrator Qualifications

High school diploma or equivalent is required – some college highly preferred
3 years of experience in construction services, administrative support, contract administration, or construction project management is crucial
Understanding of the construction industry and processes are beneficial- including codes, AIA documentation, and safety regulations
Basic accounting, bookkeeping, and math skills are desired
Proficiency in Microsoft Office (Word, Excel, and PowerPoint) and project or construction management software
Excellent organization, time management, attention to detail, and communication skills are valuable