Construction Administrative Assistant Job Description

Construction Administrative Assistant Job Description

Construction Administrative Assistant Job Overview

A construction administrative assistant provides administrative duties to companies in the construction industry. They work with the office manager to complete clerical, administrative, and general office tasks that support the entire construction management team. They answer phones and respond to emails from clients and vendors. They act as a point of contact and solicit quotes from vendors, subcontractors, and various construction services teams, and prepare forms such as change orders, purchase orders, service agreements, and subcontracts accordingly. The construction administrative assistant also performs general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects. Aside from the occasional site visit, they work part-time or full-time in an office at a construction company or for companies that provide construction services.

Construction Administrative Assistant Job Template

Construction Administrative Assistant Job Summary

Our busy construction company is seeking an organized construction administrative assistant to support our office with clerical and administrative tasks. You’ll help our office staff communicate with vendors and clients, obtain bids from subcontractors, and place change orders. The ideal candidate will have great computer, communication, and time management skills. Previous experience in the industry is helpful, but not required. If you are looking for a great opportunity in administrative support, we’d love to talk with you!

Location

Ashburn, VA

Construction Administrative Assistant Responsibilities

  • Provide administrative support to the office manager, project manager, general contractor, and other construction management staff
  • Answer incoming phone calls and respond to emails in a professional way
  • Act as a point of contact for vendors, subcontractors, and various construction services teams and solicit quotes from them for new jobs
  • Prepare forms such as change orders, purchase orders, service agreements, and subcontracts
  • Execute clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested
  • Coordinate meeting logistics and deliverables such as handouts, and make travel arrangements for the project management team

Construction Administrative Assistant Qualifications

  • High school diploma is required - additional college such as an associate’s degree or bachelor’s degree is very valuable
  • 3 years of experience of administrative experience is needed - previous administrative duties in a busy construction office is ideal
  • Familiarity with the construction industry is desired, but not required
  • Excellent time management, organization, and communication skills are needed
  • Proficient in computer skills, especially MS Office (Word, Excel, and Powerpoint)

Construction Administrative Assistant Compensation

$37,584 (National Average)

High Quality

This template attracts 30% more quality candidates at 1/10 of the average cost per hire.

DISC Optimized

This template has been written for the ideal construction administrative assistant's personality type.

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