Trust Administration Manager
Douglass & Runger
Memphis, TN US
Posted ago
Douglass & Runger

Seeking Trust Specialist to Join Our Team

If you are interested in applying for this position, please read the entire job posting and follow all instructions explicitly. Applications that do not follow all instructions will not be considered.

Are you a “people person” with a passion for helping individuals from all different walks of life? Do you enjoy working in a fast-paced environment knowing you will positively impact the lives of the clients you serve on a daily basis? If you relish the opportunity to be an integral part of our firm’s trust administration growth process, then keep reading…

We are an entrepreneurial probate and estate planning law firm that also provides “boutique” trust administration services as an alternative to corporate trustees, like banks or trust companies. Our Trust Administration team is on track for aggressive growth, and we need an experienced administrative assistant to join the team and work directly with our trust beneficiary clients and referral sources. We want to be known for providing our clients the level of expertise and service that large, corporate trustees offer, but with the personal touch of a small firm. Our trust administration clients come from diverse backgrounds, and several have developmental disabilities or a history of substance abuse. The ideal candidate must exude patience, compassion, and grace. We are growing fast and need an Administrative Assistant who is highly organized, detail-oriented and possesses exceptional communication skills. 

Please prepare a cover letter that explains what you believe are the 3 most important qualities or values an Administrative Assistant must possess to excel at their position. As a closing sentence please write, “I have read the instructions contained in the job posting and have followed the instructions.” You will be prompted to upload your cover letter.

Responsibilities

  • Serving as the point of contact and managing all trust administration matters the firm handles, including communicating with trust beneficiary clients on a regular basis, the financial managers for the individual trusts, and issuing payments for expenses and distributions to trust beneficiaries
  • Updating the Firm's practice management system to document all work performed on the Firm's various trust matters
  • Updating Quickbooks ledgers to reflect incoming and outgoing trust funds
  • Conducting quarterly meetings with Trust beneficiaries and Financial advisors
  • Corresponding with the Firm's CPA to assist in preparation of trust tax returns
  • Drafting correspondence to various trust beneficiary vendors on a regular basis
  • Assisting the trust administration team with improvement of trust administration policies, systems, and procedures
  • Onboarding new trust administrations matters
  • Enhancing existing relationships with the Firm's trust administration referral sources and cultivating new referral relationships

Qualifications

  • Minimum 3-5 years of administrative or secretarial experience in a professional setting
  • Exceptional interpersonal and communication skills
  • Strong organization skills and knowledge in bookkeeping and accounting
  • Highly proficient with Microsoft word, excel, outlook, and calendaring
  • Basic knowledge of Quick Books Online
  • Values consistent with Firm Core values of Accountability, Adaptability, Integrity, Proactivity

Compensation
$40,000 - $47,500 yearly
About Douglass & Runger

Douglass & Runger is a growing, small law firm servicing clients primarily in the areas of family law, probate law, and estate planning. We help our family law clients navigate the divorce process by protecting the things most important to them: the well-being of their minor children and their personal assets, and we provide our probate clients peace of mind after the death of a loved one by navigating them through the probate process. We maintain a family-like environment for not only our clients but also our attorneys and staff and are protective of our in-office culture. We provide our clients the security of knowing that they have a law firm that will support them through difficult life obstacles they face no matter what!

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