Transaction Coordinator / Real Estate
The Huffaker Group
Mt. Juliet, TN
Posted ago
The Huffaker Group

Our growing Real Estate office is looking for a high-energy, detail-oriented, full-time Transaction Coordinator to provide superior coordination of the front desk duties utilizing superior customer service, computer skills and professionalism. They should possess exceptional attention to detail and accuracy and be able to work in a fast-paced environment. Real Estate experience is a plus but not required.

This high-energy, detail-oriented, professional will be responsible for performing tasks to efficiently run the front desk environment by performing a variety of responsibilities with confidence.

Responsibilities

  • Act as liaison between real estate agents, clients, attorneys, escrow companies, and mortgage brokers during the process of a real estate sale and effectively manage the administrative tasks involved in closing a sale 
  • Create timelines and follow up with individuals as needed to ensure all deadlines are met and contingencies are released 
  • Maintain accurate and compliant files for all transactions 
  • Create a house file (either in Dotloop or physical) for all transactions 
  • Create Greensheets 
  • Understand the contracts in order to summarize all important terms, conditions, and contingency dates 
  • Communicate with the agent several times throughout the transaction including all important dates, missing documents, calendar reminders, file compliance status, etc. 
  • Communicate regularly with the client to send them reminders, check in, and let them know what to expect in each step of the closing process 
  • Establish relationships with all third parties including lenders, inspectors, appraisers, and all agents in order to ensure a smooth closing process and share relevant information 
  • Draft any addenda needed along the way and keep a record of them on file and ensure they are shared with relevant parties 
  • Be the first point of contact/resource for all questions that arise throughout the closing process from agent (and client, attorneys, lenders, appraisers, other transaction coordinators/Realtors, etc.)  
  • Stay in good communication with the agent if any issues arise that they need to handle or negotiate 
Qualifications
  • Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, Power Point, Outlook and Internet skills
  • Have excellent attention to detail and high-level accuracy with documents
  • Concerned with doing things the right way the first time
  • Flexible in daily routine; ability to prioritize and manage shifting responsibilities
  • Ability to assess, prioritize and act quickly
  • Learning based and solution oriented
  • Deadline driven and extremely organized
  • Open to new ideas and systems
  • Able to stay calm and patient when faced with emotional situations
  • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities
  • Continue to maintain the good will and reputation of the entire team
  • Able to make quick and effective decisions, solve problems, as well as maintain confidentiality
  • Excellent verbal and written communication skills
  • Proficient in time management
  • A true professional, who supports the entire team in achieving their goals
Compensation
$36,000 + commission
About The Huffaker Group

Join one of the top real estate teams in the nation! The Huffaker Group is a team of real estate experts dedicated to delivering unrivaled client satisfaction. We offer a unique team structure designed for personal growth and financial success in a supportive and fun work environment. Expand your skill set with the unparalleled training programs of the world’s largest real estate company, Keller Williams Realty. The Huffaker Group is among the top 1% of real estate agents in the nation and endorsed by the national voice in money, Dave Ramsey. Build your career with the best! Learn more about our team at TheHuffakerGroup.com or Facebook.com/thehuffakergroup.

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