Transaction Coordinator / Real Estate Assistant
Cassandra & Co. Real Estate Group
Dallas-Fort Worth, TX
Posted ago
Cassandra & Co. Real Estate Group

We are growing and need a Transaction Coordinator to join our team!

This person MUST have a Texas Real Estate License and be familiar with the contract to close process.

We are looking for someone who is a proven multi-tasker, deadline driven, and a crucial player in conflict resolution. Transaction management can be a tough job and we are looking for someone who can think on their feet and always puts the client first.


• Oversee all listing files and listing marketing (Brochures, flyers, online marketing, etc.)

• Act as a liaison between clients and agents

• Compile and distribute weekly/monthly reports to clients (buyers and sellers)

• Manage contract to close process

• Create and maintain an operations manual that documents all systems and standards

• Be the first point of contact in handling customer inquiries and complaints

• Provide concierge level customer service to clients and customers

• Work with all preferred vendors, including professional photographers, contractors, etc.

• Enter critical dates for property sales on shared Google Calendar

• Shall send out weekly reminders of upcoming critical dates via email

• Work with the title company as a secondary liaison on any necessary information/documentation to help get the property to a successful closing

• Coordinate seller listing sign installation and removal at the appropriate times

• Schedule photographers for all seller listings

• Continue to take day to day office tasks away from agent, organizing workflow and reducing inefficiencies


• Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Google Docs

• Have excellent attention to detail and high-level accuracy with documents

• Concerned with doing things the right way the first time

• Flexible in daily routine; ability to prioritize and manage shifting responsibilities

• Ability to assess, prioritize and act quickly

• Learning based and solution oriented

• Deadline driven and extremely organized

• Able to stay calm and patient when faced with emotional situations

• Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities

• Continue to maintain the good will and reputation of the entire team

• Able to make quick and effective decisions, solve problems, as well as maintain confidentiality

• Excellent verbal and written communication skills

• Proficient in time management

• A true professional, who supports the entire team in achieving their goals

Salary: $20,000+
About Cassandra & Co. Real Estate Group
At the heart of Cassandra & Co. are a carefully crafted set of core values that embody everything we do: Passion, Authenticity, Innovation, Greatness and Beyond.

Be fearlessly authentic - Honoring our commitments is paramount in everything we do. Whether it’s our clients, our partners or each other, we treat people fairly and with respect. We communicate clearly, and we truly listen.

Innovation leads to success - We are risk takers. We’re not content with doing things “how they’ve always been done”, or following along with the status quo. We challenge everything. That means new ideas, new endeavors, new mediums and keeping the future in the forefront of our minds.

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