Transaction Coordinator
The Gary Mercer Team
West Chester, PA US
Posted ago
The Gary Mercer Team

We are looking for an individual who is organized, helpful, EXTREMELY detail oriented, and learning-based. Working on our team, you will bring your dynamic personality, consultative spirit, and desire for excellence in all that you accomplish. You will manage our real estate transactions from pended-to-closing. You’ll work to make sure home inspections are arranged, assist with escrow documentation, schedule inspection appointments, and repairs, and assure offers and counteroffers are approved. Applicants should enjoy helping people and continually learning how to streamline our process. They will relish the opportunity to take on greater responsibilities and will be eager to demonstrate your ability to push the team closer to achieving its goals, as well as be deeply committed to the team achieving greater levels of success. As you succeed in the role, you may have limitless opportunities to grow and increase your responsibility and income.


  • Input client information into the client database system, track transaction activities and submit each necessary document to the office broker for file compliance
  • Schedule home inspections and any necessary repairs, and assist in negotiations regarding repairs
  • Oversee all administrative tasks regarding home buyer and seller transactions from executed purchase agreement to close
  • Obtain seller’s approval for the buyer’s offers and counteroffers to ensure the transaction process goes as quickly as possible
  • Arrange for and attend events regarding the closing process, including moving schedules
  • Manage post-closing systems and past client communication
  • Keep lead agents informed regarding any problems or issues that need to be handled
  • Responsible for financial systems, including maintaining books, relocation services, & paying bills
  • Implement projects from agents as needed
  • Manage all incoming/outgoing leads, prospects, & referrals, track sources of business & keep team numbers on track
  • Manage calendars & appointments for multiple team members
  • Consult & provide customer service for clients, negotiate inspection responses, & handle all closing issues
  • Manage vendor relationships
  • Assist with team and office logistics
  • Oversight of contracts through closing


  • Must have at least 2 years experience in real estate or related industry
  • Strong written & verbal communication skills
  • Exceptional organizational & project management abilities
  • Learning-based
  • Strong consultation & customer service skills
  • Service-based attitude
  • Tech savvy; up-to-date with latest office gadgets and applications and able to navigate new systems quickly
  • Able to multitask and prioritize daily workload - can work on multiple projects at once
  • Exceptional critical thinking skills
  • Independent working with an ability to work at a fast pace
  • Detail-oriented and an enjoyment of completely a large volume of tasks
  • Candidate will need to be willing to obtain a real estate license upon hiring (Agent will reimburse)
  • Comfortable handling strong personalities
  • Must be thorough and LOVE to-do lists
  • This person must have a CAN and WILL DO attitude. This person will be willing to help out wherever needed to help the team succeed

$60,000 - $70,000
About The Gary Mercer Team

Since 1987, The Gary Mercer Team has been serving the Philadelphia Tri-County area. Every member of our organization is dedicated to providing the best service, whether buying or selling a home. Come join us today!

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