Transaction Coordinator
The Seely Group
Austin, TX US
Posted ago
The Seely Group

The Seely group is proud to be known as Industry Disruptors in the Real Estate market. We are here to prove what sets our back-of-house partners and our agents apart from others in this industry today.

TSG is seeking a Transaction Coordinator who can effectively service our agents and their valued clients from pre-listing needs to contract and all the way to close. This Transaction Coordinator position is responsible for beginning to end aspects of processing real estate transactions, which includes facilitating the transfer of data and escrow documentation into our internal filing system, validating all necessary documentation required for file compliance is both accurate and complete, and adhering to audit guidelines for commission processing. You’ll work to make sure photography and home inspections are arranged, schedule inspection repair appointments, and assure offers and counteroffers are acknowledged and presented to the agent. The Transaction Coordinator will work hand in hand with our agents to help facilitate their transactions and ensure all deadlines are met. We are looking for applicants with a focused work ethic that can produce high level and great quality work while maintaining an open mind to continuous learning and how to best streamline our process.


  • Collect and organize all necessary data and documents to ensure transactions are created promptly and all documents are uploaded properly and systematically into our back-office system
  • Utilize tasks and checklists to manage various stages of transactions, ensuring file compliance, and following any action items through completion
  • Aid real estate agents and clientele with paperwork and ensure the completion of all escrow documents, such as appraisals, title policy, the mortgage loan process, and following up on any amendments
  • Closely check all documentation to confirm they have the correct signatures and dates, assuring that the closing process has been done accurately and efficiently
  • Generate friendly communications to agents/office regarding incomplete or missing documentation as required for processing or commissions audit
  • Process all listings, sales, leases, and referrals in a timely manner with precision, efficiency, and in accordance with standard operating procedures
  • Skillfully calculate, prepare, and deliver commission disbursement authorizations for pending sales
  • Carefully review final settlement paperwork with all funds received/paid in order to proficiently process closings and to reduce post-closing deal adjustments
  • Run reports to reconcile and organize data for tracking all upcoming closings, and escalating unpaid deals
  • Additional duties as required by business need and assigned by the broker


  • Preferred at least one year of real estate transaction coordinating experience
  • Applicants must possess exceptional organizational, verbal, and written skills
  • Ability to learn company-specific software programs and applications
  • Motivated to serve people and provide excellent customer service
  • After hours and weekend availability

Desired Traits:

  • Organized, detail-oriented self-starters with an aptitude for diligently completing tasks
  • Strong communication and follow up skills
  • Punctual work ethic
  • Being a critical problem solver
  • Strong personality
  • Be able to handle multiple projects at one time
  • Staying on top of tasks and files
  • Efficient with mobile/ virtual transaction work

Who You Are

  • Self-motivated and able to work independently in a fast-paced, high volume, paperless environment
  • Committed to delivering a consistently high level of customer service to our real estate agents and their clients
  • Devoted to details, discovering missing, incorrect, or incomplete files, then bringing to the attention of the agent and/or broker, showing initiative and pursuing solutions
  • Multi-tasker, capable of prioritizing and processing a large number of items concurrently, often under pressure of impending deadlines
  • Team player who aligns with company goals, easily adapts to change, and embraces new technology and systems

Required Skills:

  • Google Docs, Google Sheets, DocuSign/ ZipForms/ DotLoop, KW Command, back office system
  • Proficient in all TREC real estate documents
  • Knowledge in how to write offers, listing agreements, buyer agreements, etc.

Job Type: Full-time


  • Monday to Friday
  • On-call
  • Weekend availability

Supplemental Pay:

  • Bonus opportunities

Ability to commute/relocate:

  • Keller Williams International 1221 S Mopac Expy Suite 120, Austin TX 78746


  • Real Estate: 1 year (Preferred not required)


  • Real Estate License (Preferred not required) 

About The Seely Group

Our Mission is ‘to ensure that your family creates a Legacy through Real Estate.’ This not only applies to the families we serve but our partners as well. We strive daily to raise the standard of how homes are bought and sold by serving each and every client as if the transaction was our own. Building a collaborative, authentic, and relationship-based community is a journey of incredible purpose. As we grow, commitment to our mission and going beyond what is expected remain at the core of our identity.

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