Transaction Coordinator
Estrada Real Estate
Orlando, FL
Posted ago
Estrada Real Estate

We are seeking an EXCEPTIONAL Transaction Coordinator for our growing and dynamic real estate team to help keep our agents on track and ensure our clients experience top-notch service! 

The ideal person is someone who cares about the quality of their work and enjoys working in a fast-paced, office environment. You’ll have a friendly, positive attitude, be a team player and multi-tasker with a sense of urgency. You will also be interested in the long term of the business. We are seeking a self-motivated thinker, not just task manager who is detail oriented, thinks outside the box and is creative and involved. This job is responsible for the day to day support of Sales Agents and Office Management.

Must be well organized, a self-starter who is able to learn new technology easily, provide excellent customer service, have great phone skills and be able to multi-task efficiently.

General hours are Monday – Friday, 8:30-5:30

Many opportunities for advancement! 

Responsibilities

  • Build, implement and manage all systems for clients, lead generation, database management and back office support 
  • Oversee all listing files 
  • Act as a liaison between clients and agents 
  • Manage contract to close process 
  • Be the first point of contact in handling customer inquiries and complaints 
  • Create, maintain and utilize a complete lead follow-up system 
  • Keep agent informed about challenges and issues that need to be handled 
  • Provide concierge level customer service to clients and customers 
  • Shall send out weekly reminders of upcoming critical dates via email 
  • Work with the title company as a secondary liaison on any necessary information / documentation to help get the property to a successful closing 
  • Coordinate seller listing sign installation and removal at the appropriate times 
  • Schedule photographers for all seller listings 
  • Continue to take day to day office tasks away from agent, organizing workflow and reducing inefficiencies 
Qualifications
  • BILINGUAL (English-Spanish)
  • Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, PowerPoint, Outlook and Internet skills 
  • Have excellent attention to detail and high-level accuracy with documents 
  • Concerned with doing things the right way the first time 
  • Flexible in daily routine; ability to prioritize and manage shifting responsibilities 
  • Ability to assess, prioritize and act quickly 
  • Deadline driven and extremely organized 
  • Able to stay calm and patient when faced with emotional situations 
  • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities 
  • Continue to maintain the goodwill and reputation of the entire team 
  • Able to make quick and effective decisions, solve problems, as well as maintain confidentiality 
  • Excellent verbal and written communication skills 
  • Proficient in time management 
  • A true professional, who supports the entire team in achieving their goals
  • Compensation is hourly
About Estrada Real Estate

The Estrada Real Estate Group - Central Florida's #1 Residential Real Estate Group, is helping people buy and sell homes in Orlando, and Central Florida. Our team of real estate agents is ready to deliver the ultimate real estate experience helping you get the best price with a smooth transaction.

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