Transaction Coordinator / Administrative / Real Estate
John L. Scott
Renton, WA
Posted ago
John L. Scott
We are an experienced Real Estate Team seeking to hire a transaction coordinator with real estate experience. 

• Maintain a file for each transaction to include all relevant paperwork as needed 

• Ensure each file has all applicable forms, signatures, and requirements for a complete file

• Track and process transactions towards closing within strict deadlines

• Work with all parties involved (Clients, Lender, Escrow, Title, Inspectors, etc.)

• Create, track, and follow up with new offers

• Informational Research and problem-solving various situations relating to each transaction

Listing Coordination

• Input listing to multiple listing service, sign ordering, etc.

• Upload/attach documents, photos & virtual tours, and make changes as needed

• Assemble electronic and print listing and sales packets

Database Management

• Manage contact and transactions databases in multiple systems (both web-based and physical)

• Update and track on-going client information

• Manage numerous active transaction files based on client and addresses

Clerical Work

• Answer phones and respond to emails from clients and vendors in a professional manner

• Triage incoming questions and calls

• Schedule meetings, events, and client related tasks

• Distribute incoming mail, faxes, packages etc.

• Post outgoing mail, bulk mailing and coordinate courier pick-ups and deliveries

• File, scan and copy documentations

• Order office supplies and perform general office administration

• Assist with other administrative duties as directed by overseeing Broker

Customer Service

• Greet guests in a prompt, professional and friendly manner

• Provide informational and customer support to principals and clients

• Respond promptly to client & third party questions, issues, and concerns

• Assist clients with context related, personal needs


• High school diploma or equivalent required

• Min 3 years in a professional office environment; real estate office experience preferred

• Comfortable using various technological hardware, software and systems on a daily basis

• Comfortable working in a fast-pace, deadline driven environment

• Active Real Estate license a plus; if not currently licensed, we desire you to have the ability and motivation to become licensed (min 3 weeks course requirement for obtaining license)

• Experience in residential real estate, accounting, escrow, title or lending is preferred

• Have consistent and reliable means of transportation

• Organized and detail oriented

• Responsive and attentive to detail with numbers and paperwork

• Strong organization and time management skills

• Exceptional ability to prioritize and manage competing demands and tasks

• Adaptable to interruptions and irregular client situations

• Able to meet strict deadlines in a fast-paced environment

• Highly accurate with critical information

• Excellent numerical aptitude, analytical and problem solving abilities

$17 per hour + bonus
About John L. Scott
On our team we believe that we work hard and play harder! We help our team members grow personally and professionally. We are looking for people who are the right fit and want to start living an amazing life. To have what most people don't have, you have to be willing to do what most people are not willing to do!

John L. Scott has been around for 85 years and is one of the leaders in Real Estate. The John L. Scott Kent North office is consistently one of the top ranking offices in the state as far as volume of listings sold and closed homes. We have a uniqueness to the office that feels like a family and we have great office culture. We have lots of opportunity for growth! Come join us! We are the competitive edge that you need to grow your existing career or start a new one!

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