Transaction Coordinator / Administrative / Real Estate
John L. Scott
Renton, WA
Posted ago
John L. Scott
We are an experienced Real Estate Team seeking to hire a transaction coordinator with real estate experience. 
Responsibilities

• Maintain a file for each transaction to include all relevant paperwork as needed 

• Ensure each file has all applicable forms, signatures, and requirements for a complete file

• Track and process transactions towards closing within strict deadlines

• Work with all parties involved (Clients, Lender, Escrow, Title, Inspectors, etc.)

• Create, track, and follow up with new offers

• Informational Research and problem-solving various situations relating to each transaction

Listing Coordination

• Input listing to multiple listing service, sign ordering, etc.

• Upload/attach documents, photos & virtual tours, and make changes as needed

• Assemble electronic and print listing and sales packets

Database Management

• Manage contact and transactions databases in multiple systems (both web-based and physical)

• Update and track on-going client information

• Manage numerous active transaction files based on client and addresses

Clerical Work

• Answer phones and respond to emails from clients and vendors in a professional manner

• Triage incoming questions and calls

• Schedule meetings, events, and client related tasks

• Distribute incoming mail, faxes, packages etc.

• Post outgoing mail, bulk mailing and coordinate courier pick-ups and deliveries

• File, scan and copy documentations

• Order office supplies and perform general office administration

• Assist with other administrative duties as directed by overseeing Broker

Customer Service

• Greet guests in a prompt, professional and friendly manner

• Provide informational and customer support to principals and clients

• Respond promptly to client & third party questions, issues, and concerns

• Assist clients with context related, personal needs

Qualifications

• High school diploma or equivalent required

• Min 3 years in a professional office environment; real estate office experience preferred

• Comfortable using various technological hardware, software and systems on a daily basis

• Comfortable working in a fast-pace, deadline driven environment

• Active Real Estate license a plus; if not currently licensed, we desire you to have the ability and motivation to become licensed (min 3 weeks course requirement for obtaining license)

• Experience in residential real estate, accounting, escrow, title or lending is preferred

• Have consistent and reliable means of transportation

• Organized and detail oriented

• Responsive and attentive to detail with numbers and paperwork

• Strong organization and time management skills

• Exceptional ability to prioritize and manage competing demands and tasks

• Adaptable to interruptions and irregular client situations

• Able to meet strict deadlines in a fast-paced environment

• Highly accurate with critical information

• Excellent numerical aptitude, analytical and problem solving abilities


Compensation
$17 per hour + bonus
About John L. Scott

We are a growing Real Estate team, working 15+ years. We believe in doing things right and treating people well. Every day we challenge ourselves to think differently, proactively learn, and push ourselves towards excellence. We put our people first because we believe everyone has something important to contribute. We seek to maintain a positive and supportive work environment.

As we are a high-producing team that is evolving to better serve our clients, we are looking for a highly motivated Transaction Coordinator to help us achieve our team vision and goals. We desire to have someone on board who loves to learn, and has a heart to serve and help people!



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