Transaction Coordinator / Administrative / Real Estate
John L. Scott
Renton, WA
Posted ago
John L. Scott
We are an experienced Real Estate Team seeking to hire a transaction coordinator with real estate experience. 

• Maintain a file for each transaction to include all relevant paperwork as needed 

• Ensure each file has all applicable forms, signatures, and requirements for a complete file

• Track and process transactions towards closing within strict deadlines

• Work with all parties involved (Clients, Lender, Escrow, Title, Inspectors, etc.)

• Create, track, and follow up with new offers

• Informational Research and problem-solving various situations relating to each transaction

Listing Coordination

• Input listing to multiple listing service, sign ordering, etc.

• Upload/attach documents, photos & virtual tours, and make changes as needed

• Assemble electronic and print listing and sales packets

Database Management

• Manage contact and transactions databases in multiple systems (both web-based and physical)

• Update and track on-going client information

• Manage numerous active transaction files based on client and addresses

Clerical Work

• Answer phones and respond to emails from clients and vendors in a professional manner

• Triage incoming questions and calls

• Schedule meetings, events, and client related tasks

• Distribute incoming mail, faxes, packages etc.

• Post outgoing mail, bulk mailing and coordinate courier pick-ups and deliveries

• File, scan and copy documentations

• Order office supplies and perform general office administration

• Assist with other administrative duties as directed by overseeing Broker

Customer Service

• Greet guests in a prompt, professional and friendly manner

• Provide informational and customer support to principals and clients

• Respond promptly to client & third party questions, issues, and concerns

• Assist clients with context related, personal needs


• High school diploma or equivalent required

• Min 3 years in a professional office environment; real estate office experience preferred

• Comfortable using various technological hardware, software and systems on a daily basis

• Comfortable working in a fast-pace, deadline driven environment

• Active Real Estate license a plus; if not currently licensed, we desire you to have the ability and motivation to become licensed (min 3 weeks course requirement for obtaining license)

• Experience in residential real estate, accounting, escrow, title or lending is preferred

• Have consistent and reliable means of transportation

• Organized and detail oriented

• Responsive and attentive to detail with numbers and paperwork

• Strong organization and time management skills

• Exceptional ability to prioritize and manage competing demands and tasks

• Adaptable to interruptions and irregular client situations

• Able to meet strict deadlines in a fast-paced environment

• Highly accurate with critical information

• Excellent numerical aptitude, analytical and problem solving abilities

$17 per hour + bonus
About John L. Scott

Our team 

Apply Now
Acceptable file formats include .doc, .docx, .pdf, .txt.
By applying, you consent to WizeHire's Privacy Policy.