Transaction Coordinator / Administrative Assistant / Real Estate
Ciprani Consulting
Conshohocken, PA
Posted ago
Ciprani Consulting

The Transaction Coordinator helps our team service our clients with seamless, top-notch customer service from contract to close allowing our sales staff to focus on what they do best: convert leads into clients and negotiate successful deals resulting in increased commission! 

Attention to detail, a systematic approach, creative problem solving, and exemplary customer service and communication skills are necessary to assist the team’s efforts in servicing our clients. The main priority of this position is taking care of the numerous details and checklist items that arise from the time a purchase agreement is accepted until successful closing.


  • SPECIFIC READ and process all contracts
  • Maintain pending client files
  • Negotiation of all inspections
  • Servicing pending clients by building rapport with seller or buyer client to take over most communication and free up our agent
  • Responsible for effective communication with clients to ensure that fiduciary service is delivered from contract to close
  • Process completed contracts (Complete “Green sheet”)
  • Prepare addendum's and coordinate signing
  • Provide a Seller Net Sheet
  • Keep sales team updated regarding their files
  • Communicate with Keller Williams front desk and market center administrator regarding our files
  • Responsible for keeping the team updated on the progress of all contracts and advising team members when they need to be involved in negotiations or problem resolution Build rapport with co-op agent and/or their assistant to establish as single point of contact through closing
  • Assist with the selection of service providers
  • Coordinates Loan Application Process
  • Follow-up and coordinate financing contingencies, appraisal, required repairs and special stipulations needing completion from contract to closing Manage database entry
  • Utilize action plans and check lists in our multiple systems
  • Complete to-do’s
  • Mark activities done
  • Update contact notes Internalize and utilize scripts
  • Ask for referrals throughout the contract to close process
  • Follow up on all details, outstanding items, and requests for all files
  • Coordinate the closing process and attend closing
  • Obtain preliminary CD (Closing Disclosure) paperwork and obtain agent approval prior to closing
  • Review CD for accuracy with seller or buyer client prior to closing
  • Track and submit all checks to office and agents
  • Maintain all vendor and service provider files
  • Participate in implementation and constant improvement of systems
  • Maintain contract to close portion of team operations manual
  • After sale client care
  • Obtain client testimonials after closing and add to our websites
  • Time Block and utilize team google calendar
  • Schedule daily training
  • Lead Tracking for all call-in leads and input on lead tracker
  • Obtain all info on call-in leads and provide info to agent for follow-up immediately
  • Additional duties as assigned


  • Real Estate License
  • Can do attitude
  • Love to do lists


Salary of $30,000-$40,000 plus bonus/commission

$30,000 - $40,000
About Ciprani Consulting

Ciprani Consulting recruits and trains talented individuals within the Real Estate industry. We are not your average recruiting company; our recruiting also comes with a package for training your new hire. Successful companies and individuals often do not have the time to locate or train talented team members. At Ciprani Consulting, we come along side you, bringing years of industry experience working with the best of the best...and handle the heaving lifting for you.

Ciprani Consulting has been hired to assist with the hiring for this position; the successful candidate will be hired by our client, not Ciprani Consulting. 

To apply: email a resume plus a detailed and thorough cover letter that details your interest and experience! Only those who impress us with the application process will be contacted. 

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