Transaction Coordinator / Administrative Assistant

J. Cox Realty Group - Wichita, KS

Posted ago

We are seeking a dedicated, experienced administrative professional to fill a full-time position supporting our agents, starting at approximately 40 hours weekly, with growth potential. Some evening and weekend hours required as needed. Real estate experience highly preferred and licensed agents are welcome.


This position offers varied responsibilities daily and a very nice office environment. Candidates for this position are friendly, energetic, self-motivated, and extremely detail-oriented, with excellent organizational and interpersonal skills. Must have proficient command of technology and be computer savvy. Must have excellent communication skills, the ability to multi-task, and exceptional phone manner. Microsoft Office (Word, Excel, Outlook) required. Proficiency at quick typing required.


This critical position requires someone who can be interrupted frequently, maintain an exceptional attitude, joyfully serve others and shares our belief that people come first. We would love to have you join not just our team, but our family as well!



Responsibilities

  • Provide concierge level customer service to clients and customers
  • Continue to take day to day office tasks away from agent, organizing workflow and reducing inefficiencies
  • Manage contract to close process
  • Oversee all listing files and listing marketing (Brochures, flyers, online marketing, etc.)
  • Create and maintain an operations manual that documents all systems and standards
  • Keep agent informed about challenges and issues that need to be handled

Qualifications

  • Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, Power Point, Outlook and Internet skills
  • Have excellent attention to detail and high-level accuracy with documents
  • Concerned with doing things the right way the first time
  • Flexible in daily routine; ability to prioritize and manage shifting responsibilities
  • Ability to assess, prioritize and act quickly
  • Learning based and solution oriented
  • Deadline driven and extremely organized
  • Open to new ideas and systems
  • Able to stay calm and patient when faced with emotional situations
  • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities
  • Continue to maintain the good will and reputation of the entire team
  • Able to make quick and effective decisions, solve problems, as well as maintain confidentiality
  • Excellent verbal and written communication skills
  • Proficient in time management
  • A true professional, who supports the entire team in achieving their goals

Compensation

$28,000 base with monthly and quarterly bonuses

About J. Cox Realty Group

J. Cox Realty Group at Keller Williams Signature Partners is an aggressive real estate company located in Wichita, KS and currently in negotiations to expand into other markets throughout the US. We hang our hats on communication, negotiating, and closing win-win deals. Our agents are lion-fierce negotiators with the hearts of the most sincere confidants you'll encounter.  You'll find the abundance of training and coaching delivered to you daily easy to comprehend and full of depth.  Keller Williams Realty is a world wide leader in training.

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