Transaction Coordinator / Administrative Assistant
Veenstra Team
Kalamazoo, MI
Posted ago
Veenstra Team

We are seeking an energetic, organized, positive transaction coordinator/administrative assistant who is looking for long-term employment in a fast-growth, team-oriented atmosphere where we love to have fun, and service people at an extremely high level.

Applicant should be detail-oriented and consistent, have experience with databases, have a positive can-do attitude, be proficient in all Microsoft Applications, be excellent on the telephone and have an overall highly-recognizable, people-pleasing demeanor. We are looking for someone who is able to multi-task yet stay focused on set goals in a high accountability office. 

We are looking for a committed long term employee who loves to serve people and will ensure that our buyer and seller clients get white glove service. Applicant should be an organizational guru with a passion for the paperless office lifestyle. This person must be a virtual task master, a doer, a checklist maestro and someone who enjoys having fun serving others. 

Our new Transaction Coordinator / Administrative Assistant will have the opportunity to remove stress and replace it with confidence for home buyers and sellers.  

  • Build strong relationships with buyers, sellers, other REALTORS, service professionals and the general public by phone, email and text.  
  • Ensure that every Veenstra Team transaction is carefully and effectively managed so that clients feel like they are the only client we have and that their goals are the most important things to us.  
  • Process all sales contracts and bring them from contract to close with keen attention to detail.  
  • Maintain consistent, effective communication with all leads, prospects, clients, colleagues and service providers.  
  • Become the recognized expert in managing our database and leveraging all the fabulous technology.
  • Maintain a positive, helpful attitude and be a calming voice for all the people we interact with. 
  • Ensure that our team of agents has the support that they need to be successful. 
  • Communicate effectively using email and text.   
  • Minimum 2 years experience in a office environment
  • Great typing skills
  • Exceptional grasp of all Microsoft office software and an aptitude for mastering new software
  • Strong passion for serving others and doing everything possible to meet their real estate goals
  • Strong orientation to details
  • Commitment to be consistently learning, growing and improving and a willingness 
  • Real estate license would be a huge bonus
  • Great writing ability
About Veenstra Team

We are a small, top producing real estate team that is growing. We currently have 3 top producing agents. The volume for the team over the last few years has been about 100 units. One of our team leaders has averaged over 50 transactions every year for over 30 years. We provide exceptional systems, training, accountability and tools which we will share with our growing team. We work hard and smart and are totally committed to our clients and their needs. We are at the forefront in embracing new technology and working with the best in class tools to do our work. Our Core Values include Exceptional Service, Growth and Development, Integrity, Teamwork, Working Hard and Smart, Positivity and Thankfulness.

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