Sr. Administrative Professional
ConstructReach
Remote
Posted ago
ConstructReach

We're searching for a diligent team member to provide administrative support. This candidate should have relevant experience to the role that highlights their capability to conduct all senior administrative assistant work; ensuring the Leadership Team and Staff operations run smoothly. Thus, this Assistant, should be detail oriented, have initiative to get the work done, and a creative problem solver, implementing office standards to streamline our processes, scheduling appointments, and company trips, and ordering office equipment. Applicants should be extremely thorough and possess excellent communication skills. Send us your resume today to become part of the team!

Responsibilities
  • Improve skill sets through employee development programs
  • Plan community events to market the company and increase brand awareness
  • Facilitate communication between our customers and team to ensure customer satisfaction

  • Check-in daily with leadership to ensure that required needs are met (i.e., schedules, recordings, meetings, meeting links, etc.)
  • Maintain Executive Teams’ calendars; book travel (flights, hotels, etc.); book meetings or speaking engagements as requested
  • Handle Office flow, phone, email and postal mail inquiries and respond appropriately
  • Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
  • Ensure leadership team is prepared for upcoming appointments by gathering materials necessary for each meeting
  • Handle all logistics related with leadership and office, internally and externally
  • Maintain comprehensive and accurate records
  • Performing minor accounting duties
  • Organize meetings, including scheduling and sending reminders
  • Correspond with project task holders regarding all active projects, online/offline events and clients
  • Correspond with project clients (including Zoom sessions) to book any contracted meetings with leadership and any vendor associated with the completion of their project
  • Handle support emails (corresponding with clients regarding their accounts, questions, or processing certain payments*)
  • Attend all team meetings and scribe/notate discussion
  • Act as the knowledge base for all required systems
  • Schedule session reminder emails and other communications as needed (i.e. reminders to complete progress report) for clients
  • Work with ConstructReach staff to collect and assemble information for presentations, projects and strategic planning
  • Serve as the first point of contact for a wide variety of high-level relationships between executive team and external contacts
  • Facilitate, build and monitor relationships including tracking contacts in database and managing follow-up
  • Coordinate and manage special projects, including working collaboratively with staff to ensure projects meet deadlines


Qualifications
  • Enjoys talking with customers and can communicate through verbal and written channels
  • History of being deadline-driven and extremely organized
  • Navigates computer programs with ease to provide a quick front-desk experience for customers

  • Minimum 5 years of direct Sr. Administrative Assistant or Executive Assistant experience required
  • Bachelor's degree or equivalent experience preferably

Compensation
$50,000
About ConstructReach

ConstructReach is a unique startup company in partnership with Fortune 500 companies that seek to address the underrepresentation of minorities within the Construction Industry and create pathways for success. We are passionate about empowering youth and young adults, engaging broader demographics, and highlighting the value in our differences. Are you ready to work in a startup environment and help grow ConstructReach as a distinctive brand and initiative in today’s culture?

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