Receptionist - Legal Administrative Assistant
Law Office of Susan A. Katzen
Newport Beach, CA US
Posted ago
Law Office of Susan A. Katzen

Do you want to work at a firm where your work really matters? This is not the typical small law firm! Our entrepreneurial law firm is small enough that everyone is a critical part of the team, yet big enough to offer the security and benefits you want. Work where you know the Owner, have daily interaction with our clients, and help us grow the firm. 

We are a Trust, Estates, and Special Needs law firm located in Newport Beach that is seeking a positive and compassionate full-time Legal Administrative Assistant/Receptionist who is looking for a career position where he/she can grow with a firm, be challenged, and work in a familial and collaborative environment. Here, the Law Office of Susan A. Katzen provides exceptional personalized legal services and peace of mind that empowers our clients to plan for and protect the two most important things in their lives: the people they love—especially those loved ones with a disability—and the assets they possess to ensure family harmony.

In this role, you will take control of the front-end client experience by being the firm’s first point of contact. This position will handle important administrative duties related to direct attorney and staff support, customer service, and client retention. We need an individual who is a team player, has excellent administrative and communication skills, and who brings energy, positivity, and a “can-do” attitude to work every day.

 

Responsibilities

Responsibilities for this role include:

  • Answer phones, welcome clients, and set up conference rooms for meetings
  • Schedule appointments, manage calendars, and update client statuses in the firm’s practice management system
  • Communicate with potential and existing clients by phone, in person, and by email
  • Assist team members when they need a hand
  • Manage paper and electronic case files
  • Receive and process daily mail
  • Copy, scan, file, and order office supplies
  • Perform other administrative tasks as needed

Qualifications

  • Ability to work in-office Monday through Friday from 9:00 a.m. to 5:30 p.m.
  • Experience working in a law firm environment is preferred, but we will train the right candidate
  • Strong administrative skills and customer service background
  • Detail-oriented
  • Computer savvy and comfortable working with various computer programs, databases, and systems
  • Reliable, trustworthy, and drama-free
  • You don’t think making coffee or getting our clients a beverage is beneath you
  • Positive, high-energy team player
  • You care about your job and want to continue your professional development
  • Spanish speaker is a plus

Compensation
$18 - $25 - DOE hourly
About Law Office of Susan A. Katzen

The Law Office of Susan A. Katzen provides personalized legal services and peace of mind that empowers our clients to plan for and protect the two most important things in their lives: the people they love—especially those loved ones with a disability—and the assets they possess to ensure family harmony. We practice exclusively in the areas of estate planning, special needs planning, trust administration, settlement planning, probate, and conservatorships.

 

Why work with us? We value our employees and their individual success. We provide

  • Continuing education
  • Professional and personal development opportunities
  • Flexible schedule
  • Paid vacation
  • Paid sick days
  • Paid holidays
  • Health Insurance benefits
  • 401K plan with employer matching (after the qualification period)
  • We also love to give back to the special needs community. Volunteer opportunities are available throughout the year

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