Receptionist
RE/MAX Legacy Living | Motto Mortgage Prestige
League City, TX US
Posted ago
RE/MAX Legacy Living | Motto Mortgage Prestige
Do you have a passion for helping others and love putting a smile on people’s faces? Then you’re a great fit for the receptionist position on our team! You’ll act as the first point of contact for the business, answer phone calls, schedule meetings, make travel arrangements, handle mail and deliveries, and help us with other operational duties to keep everything running smoothly. If you’re looking for a role where you make a difference every day, start your application today.
Responsibilities
  • Provide administrative support to other team members with data entry, paperwork, photocopying, etc. when needed
  • Ensure the security of the building by having visitors follow necessary sign-in protocol
  • Handle deliveries and manage incoming and outgoing mail
  • Give every employee, client, and visitor a warm welcome at the front desk and communicate any important information or directions
  • Answer phone calls and emails and communicate relevant information to the appropriate parties

  • Answer incoming phone calls
  • Courteously welcome office guests upon them entering the office
  • Coordinate conference room usage
  • Keep reception/conference areas neat and presentable
  • Keep coffee/lunch area neat and stocked
  • Keep agent workspaces neat and stocked with relevant supplies
  • Check office email hourly and respond/distribute accordingly
  • Distribute incoming mail and agent contracts within 1 hour of receipt
  • Manage office touch program to in-house associates by creating and sending special occasion agent cards (b-day, congrats, new baby, get well, sympathy, etc.)
  • Input agents into the office phone system, printer and create a mailbox
  • Remove departing agents from phone system within X hours of departing
  • Maintain office website
  • Manage and routinely update the content of the office’s social media accounts Ø Clean out agent mailboxes monthly
  • Clean out vendor information and flyers weekly
  • Generate daily all-calls and reminder emails/texts
  • Maintain property desk schedule and open house board weekly
  • Troubleshoot and resolve issues with the phone system
  • Schedule monthly vendor 101 assignments one month in advance of the class
  • Act as office liaison to the title, mortgage, inspection, and home warranty companies
  • Maintain office supplies inventory and submit orders to DOPF on a weekly basis
  • Keep all office copiers and printers stocked with paper

Qualifications
  • High school diploma, G.E.D. or equivalent
  • Possesses strong customer service skills, interpersonal skills, organizational skills, and time management skills
  • Has previous experience with word processing programs and basic computer skills
  • Has experience answering telephone calls and troubleshooting stressful situations
  • 1+ year of front desk receptionist experience or related job experience preferred
Compensation
$35,000
About RE/MAX Legacy Living | Motto Mortgage Prestige

RE/MAX Legacy Living and Motto Mortgage is a leading full-service real estate company with over 65 associates. We have two locations in Richmond and League City with over 600 annual transactions and $500M in sales. We are forward-thinking and innovative and provide a fun and collaborative work environment. If you are looking for a great place to build your career, we are the company for you.

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