Real Estate Transaction Managing Coordinator
Engel & Volkers St. Pete & St. Pete Beach
St. Petersburg, FL US
Posted ago
Engel & Volkers St. Pete & St. Pete Beach

If you are looking for an organization that is experiencing rapid growth and has a spirit of fun and professionalism, we want to speak with you! Engel & Völkers St. Pete is expanding into St. Pete Beach and we are looking to add to our transaction management team immediately. If you are detail-oriented, customer-friendly, love checking off boxes and tasks daily while knowing your every effort is helping someone close on a real estate dream home, please apply now. Our culture is one of appreciation of you as our staff member, our clients, and our community at large. We offer so many advancement opportunities, free soft drinks, cappuccino, espresso, and many meals monthly on the house. Take your career to the next level in a fun-loving, performance-based culture.

Job Type: Full-time, In-office


  • 401(k)
  • 401(k) matching
  • Paid time off
  • Paid training

Benefit Conditions:

  • A waiting period may apply


  • 8-hour shift
  • Monday to Friday

Supplemental Pay:

  • Bonus pay

This Company Describes Its Culture as:

  • Detail-oriented - quality and precision-focused
  • Outcome-oriented - results-focused with strong performance culture
  • Stable - traditional, stable, strong processes
  • People-oriented - supportive and fairness-focused
  • Team-oriented - cooperative and collaborative

Work Location: Multiple Locations


  • Be extremely attentive to details and organize your daily routine well around key contract milestones/tasks
  • Focus on the big picture to avoid issues and derailment of deals daily (think strategically)
  • Make phone calls and handle incoming phone calls regarding under contract client files
  • Maintain all files in a neat and orderly fashion for compliance regulations in Real Estate
  • Onboard contracts using our systems/platforms to inform all parties of key milestones and dates (create a common agreement on these)
  • Monitor and follow up on all transaction documents with all relevant parties from contract to close
  • Maintain constant friendly, professional communication and client experience standards with all clients/prospects
  • Create RAVING FANS by providing exceptional customer service with DIRECT written as well as phone/text contact to clients daily
  • Proactively initiate client communications via introductory email, phone calls, and weekly emails with a summary of activity on active listings weekly Update the database, client file, and associated monitoring platforms
  • Request/gather HOA and condo documents as necessary
  • Prepare, send, and follow up on all necessary documents for signatures
  • Update production boards; online and in office
  • Directly manage the contract to close system; communicating status with all parties Listing and Buyer Clients - Under Contract
  • Coordinate inspections
  • Confirm if inspection addenda is needed and follow up on addenda execution
  • Follow and maintain execution for all contract deadlines
  • Monitor loan completion: Ensure all documents from the title and lender will be ready by the closing date
  • Coordinate closing and walkthrough with all relevant parties
  • Manage and execute post-closing system

Communications/Interaction Expectations

  • Open/constant communication with Advisors and Team Leads daily
  • Prepare and present reports for standard weekly meetings
  • Communicate with all under contract clients via call, text, and/or email daily/weekly
  • Focus and intentionality while at work


  • One year of Real Estate Experience required
  • Driven by a desire to provide unparalleled customer service and create memorable customer experiences to create RAVING FANS
  • Background or knowledge of the real estate industry, transaction coordination, title, and/or mortgages a must
  • Candidates should be VERY organized and able to communicate written and verbal information to clients accurately and clearly
  • Positive mindset, team player, and an attitude of can-do
  • Willingness to step out of comfort zone and a desire to grow in your career with us a well into other roles
  • Experience working with QuickBooks, Word, PowerPoint, Excel, Excel formulas, and Excel documents necessary
  • MLS knowledge is a plus

$35,000 - $45,000
About Engel & Volkers St. Pete & St. Pete Beach

We are ranked a Top Workplace of 2019 and 2021 in Tampa Bay! We have some of the best real estate agents in the business and are a performance-based organization. We have achieved unparalleled growth in just a few short years and have high-ranking agents who continue to achieve new heights with our company. Engel & Volkers is a global luxury real estate brand. Founded in Hamburg, Germany in 1977, Engel & Völkers draws on its rich European history to deliver a fresh approach to luxury real estate, yachts, and private jets with a focus on creating a bespoke, concierge client experience at every stage of the home buying or selling process for today’s savvy homeowner.

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