Real Estate Transaction Coordinator Office Manager
Metro Brokers of Oklahoma
Oklahoma City, OK US
Posted ago
Metro Brokers of Oklahoma
Our Real Estate business is growing so fast we can hardly keep up. We have an immediate opening for a Transaction Coordinator with some executive assistant duties to assist our team. You'll work in a fast-paced real estate office assisting our team of top flight Buyers Agents while managing contracts to closing, and working in tandem with our admin staff. We offer an exciting atmosphere in a people-oriented business.

We have a superb reputation and positive brand recognition. So, if you are committed to excellence, a team player and willing to ask for help when needed - this is the right position for you. You must also be highly self-motivated and have a sense of humor. You should be super smart, an organizer, a fast learner, a positive person, and a great communicator able to find creative solutions while being polite, polished, professional and discreet.
  • Organize and schedule all disclosures to be sent within a specific time period
  • Review all documents to verify correct signatures and dates
  • Maintain that offers and counteroffers are approved by seller
  • Collaborate with the escrow and selling agent to collect all appropriate documentation to close files
  • Enter all necessary documents into the closing system
  • System and information management
  • Oversee all aspects of buyer and seller transactions from executed purchase agreement to closing
  • Customer/vendor relationships
  • Regularly update and maintain communication with clients, agents, title officer, lender etc.
  • Bookkeeping and financial management
  • Submit all necessary documentation to office broker for file compliance
  • Coordinate moving/possession schedules
  • Bringing what is wanted and needed to the team at all times
  • Supporting Team Members with administrative services and logistics
  • Coordinates loan application process with preferred lenders
  • Obtain all info on call-in leads and provide info to agent for follow-up immediately
  • Follow-up and coordinate title/escrow, financing contingencies, appraisal
  • Coordinate required repairs, recommending vendors, verifying completion of repairs and special stipulations needing completion from contract to closing
  • Prepare addendum and coordinate signing
  • Work with database management team to ensure all files are closed properly and client information is updated for all transactions.
  • Utilize automated plans and checklists in our system
  • Obtain preliminary CD (Closing Disclosure) paperwork and obtain agent approval prior to closing
  • Review CD for accuracy with seller or buyer client prior to closing
  • Schedule, coordinate and attend closing process
  • Arrange and manage for closing gifts for clients

  • Demonstrates a sincere appreciation for others
  • Ability to communicate effectively; both written and verbal
  • Motivation to provide excellent customer service and experience
  • Knowledge and background in Real Estate, Transaction Coordination, Titles and Mortgages
  • Acts as a calming force when the team is under pressure
  • Valid Oklahoma Real Estate License or the ability to get one in the first 30 days is required
  • Strong written and verbal communication skills
  • Exceptional organizational and project management abilities
  • Strong time management skills and ability to prioritize tasks
  • Ability to work with team and clients to meet firm deadlines
  • Ability to multi task and move from one task to another quickly when needed
  • Learning-based
  • Strong technology skills required to be able to work with our automated client and transaction management system
  • Strong consultation and customer service skills
  • Service-based attitude
  • Ability to make decisions quickly and without direction
  • Detail-oriented and an enjoyment of a large volume of tasks
$40,000+ Based on Experience
About Metro Brokers of Oklahoma

The mission of Metro Brokers of Oklahoma is to provide the premier customer service experience for each home seller and home buyer we work with. Knowledge we’ve gained through years of working in the local market empowers us to provide our home buyers and sellers with the advice they need to make informed decisions. Whether it’s selling a home, searching for a home, or negotiating a contract, each member of Metro Brokers of Oklahoma is an experienced real estate professional who apply their expert skills to each step of the process to help each client achieve an outstanding result.

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