Real Estate Transaction Coordinator
Veenstra Team
Work from Home
Posted ago
Veenstra Team

We are seeking an energetic, organized, positive real estate Transaction Coordinator/Administrative Assistant who is looking for long-term employment in a fast-growth, team-oriented atmosphere where we love to have fun, and service people at an extremely high level.

We are looking for a candidate that has an active real estate license and/or has had a real estate license and/or has worked as a transaction coordinator before and has completed at least 4 transactions successfully.  

Applicant should be detail-oriented and consistent, have experience with databases, have a positive can-do attitude, be proficient in all Microsoft Applications, be excellent on the telephone and have an overall highly-recognizable, people-pleasing demeanor. We are looking for someone who is able to multitask at a very high level yet stay focused on set goals in a high accountability office. 

We are looking for a committed long term employee who loves to serve people and will ensure that our buyer and seller clients get "white glove" service, which, for this office, means exceptional communication, service, and guidance. Applicant should be an organizational guru with a passion for the paperless office lifestyle. This person must be a virtual task master, a doer, a checklist maestro and someone who enjoys having fun serving others. 

Our new Transaction Coordinator / Administrative Assistant will have the opportunity to remove stress and replace it with confidence for home buyers and sellers.  

  • Build strong relationships with buyers, sellers, other realtors, service professionals and the general public by phone, email and text.  
  • Effectively process a high volume of email (more than 150/day) related to many transactions, understand the implications of the emails, categorize and be able to take next steps of action based on the knowledge learned.  
  • Ensure that every Veenstra Team transaction is carefully and effectively managed so that clients feel like they are the only client we have and that their goals are the most important things to us.  
  • Process all sales contracts and bring them from contract to close with keen attention to detail.  
  • Assist with the marketing activities of listed properties.
  • Maintain consistent, effective communication with all leads, prospects, clients, colleagues and service providers.  
  • Become the recognized expert in managing our database and leveraging all the fabulous technology.
  • Maintain a positive, helpful attitude and be a calming voice for all the people we interact with. 
  • Ensure that our team of agents has the support that they need to be successful. 
  • Communicate effectively using email and text.  
  • Have FUN!  
  • A valid Real Estate License is required for this job
  • Minimum 2 years experience in a fast paced, high production office environment.
  • The ability to manage approximately 50 different transactions/properties and keep the details straight on all of them.
  • Personal or professional real estate experience.
  • The ability to process high volumes of email and to understand and perform the action implications based on the content of the email.
  • Great typing skills.
  • Exceptional grasp of all Microsoft office software and an aptitude for mastering new software.
  • Strong passion for serving others and doing everything possible to meet their real estate goals.
  • Strong orientation to details.
  • Commitment to be consistently learning, growing and improving and a willingness to take direction and be held accountable for production goals/deadlines.
  • Great writing ability with good grammar and punctuation skills.
  • Focused, self motivated and ready to learn
$26,000 - $46,000 Depending on Experience
About Veenstra Team

Our Veenstra Team leaders have consistently averaged 50+ transactions every year. Our team's brokerage model offers agent ownership, great splits to Agents and even an opportunity to earn stock in the brokerage. The model provides exceptional systems, training and all the tools needed for Agents to be super successful. We mastermind with the best and brightest in the industry on a regular basis and will provide Agents who join the team with the same opportunity. Since the amazing tools we use are not locationally limited, we can expand our team throughout the US and Canada. We are at the forefront with new technology and working with the best in-class tools to do our work. Veenstra Team Core Values include Exceptional Service, Growth and Development, Integrity, Teamwork, Working Hard and Smart, Positivity and Thankfulness.

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