Real Estate Transaction Coordinator
Kevin Howard - Broker Associate at Endless Summer Realty
St. Augustine, FL US
Posted ago
Kevin Howard - Broker Associate at Endless Summer Realty

Real Estate Transaction Coordinator - Administrative Assistant (part-time position)

Our mission is to create a first-class buying and selling experience for all of our clients. The primary function of this position is to oversee all aspects of buyer and seller transactions, and to assist a licensed real estate Broker with administrative tasks, managing client database, assisting with lead generation, responding to client inquiries, and assisting with marketing efforts. The natural ability to organize and prioritize daily tasks with minimal direction is critical in this position. Initiative is of the utmost importance. The ability to create and maintain new systems and protocols is required.


Key duties include, but are not limited to:

  • Oversee all aspects of the administration of the Broker’s business
  • Create and manage all systems for sellers, buyers, leads and all office administration
  • Oversee all aspects of buyer and seller transactions from the time the contract is signed to closing
  • Regularly update and maintain communication with all parties to each transaction
  • Maintain Broker’s calendar
  • Respond to phone calls and emails
  • Prepare listing materials for Broker
  • Schedule showings for Broker and prepare showing materials
  • Consult and coordinate property photos, staging, repairs, cleaning, signage, lockbox, access requirements and marketing activities
  • Monitor and process transaction documents, and ensure all necessary signatures are obtained
  • Monitor all listings and buyer progress and issues
  • Write, publish and disseminate all correspondence approved by Broker
  • Coordinate showings/open houses and obtain feedback
  • Input all listing information into MLS and update as needed
  • Coordinate title/escrow, mortgage loan and appraisal processes
  • Coordinate inspectors and attend inspections
  • Coordinate and attend final walk-throughs
  • Submit all necessary documentation to office admin for file compliance
  • Coordinate moving/possession schedules
  • Schedule, coordinate and attend closing
  • Maintain Broker’s client database and update as needed
  • Schedule client follow-ups
  • Assist with lead generation and management
  • Assist with business development and marketing efforts


Two years of administrative support and office experience; or, any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Experience in the real estate industry as a transaction coordinator is preferred, but not required. 

  • Excellent organizational skills
  • Proficient computer skills
  • Internet savvy
  • Ability to learn and use new software and other computer programs
  • Ability to learn from video training
  • Excellent written and verbal communication skills - talking to people and juggling multiple schedules is a large part of the job
  • Excellent phone skills
  • Ability to design and implement efficient systems
  • Works well with little supervision
  • Trustworthy and friendly
  • Task-oriented and results-driven
  • Ability to prioritize
  • Attention to detail
  • Excellent time management skills - everything a transaction coordinator does is time-sensitive, so you must be able to work well under tight deadlines

$18 hourly
About Kevin Howard - Broker Associate at Endless Summer Realty

I am a Broker Associate at Endless Summer Realty in St. Augustine, Florida, with over 8 years of experience in the real estate industry. I find great fulfillment in helping my buyers and sellers reach their real estate goals in the city I am proud to call home. I have an easygoing nature and I am known for my ability to listen and understand my client's needs. My clients' happiness with their home buying/selling decision is of the utmost importance to me. I always strive to be a valuable asset for my clients and do everything I can to ensure that they receive nothing less from my representation and service. Although you would be working directly for me, you will still be part of the Endless Summer Realty family and enjoy going to meetings and events! We like to have a lot of fun at ESR and support the local community as much as we can!

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