Real Estate Transaction Coordinator
Curtin Team
Roswell, GA US
Posted ago
Curtin Team

The Real Estate Transaction Coordinator is an individual who is outgoing, draws energy from working with people, and is optimistic. They have a strong sense of urgency, but not at the expense of quality. In addition, he/she demonstrates on a daily basis the knowledge, attitudes, skills, and habits of a high achiever who is committed to putting clients first, doing the right thing, and seeking win-win agreements. The Real Estate Transaction Coordinator must be adaptable to change and be solutions-oriented. He or She will manage the entire listing and contract-to-close process efficiently and effectively to ensure all transactions close on time, with little or no hassle to clients and third parties. This individual must provide exceptional customer service.


  • Support the Success Team and Sales team in achieving greater and greater levels of success, and growth
  • Create timelines and follow up with individuals as needed to ensure all deadlines are met and contingencies are released
  • Maintain accurate and compliant files for all transactions
  • Serve as the main point of contact for listing clients, proactively communicating with sellers to get their homes on the market
  • Create a house file in Asana and a physical file for all transactions (buyer/seller)
  • Collect data and required forms from Seller prior to listing
  • Coordinate home photography and staging
  • Enter data collected in MLS and put home Active
  • Understand the contracts in order to summarize all important terms, conditions, and contingency dates
  • Communicate with the agent several times throughout the transaction including all important dates, missing documents, calendar reminders, file compliance status, etc.
  • Communicate regularly with the client to send them reminders, check-in and let them know what to expect in each step of the listing and closing process
  • Establish relationships with all third parties including lenders, inspectors, appraisers, and all agents in order to ensure a smooth closing process and share relevant information
  • Draft any addenda needed along the way and keep a record of them on file and ensure they are shared with relevant parties
  • Be the first point of contact/resource for all questions that arise throughout the listing and closing process from an agent (and client, photographer, attorneys, lenders, appraisers, other transaction coordinators/Realtors, etc.)
  • Stay in good communication with the agent if any issues arise that they need to handle or negotiate
  • Coordinate closing date, time, and location and notify all parties
  • Notify client about utility accounts to set up/cancel
  • Draft a commission statement for our listings and verify commissions for our buyer side transactions prior to closing (along with utility and other prorations)
  • Put together the closing file for the agent including any documents needing signatures/initials/dates, commission amount for the check to bring back, and any other documents needed for closing
  • Closeout the file after the closing including changing the MLS status to closed for our listings, double-checking the file, making an electronic copy of the HUD, and processing the check. Add closed file to Dotloop.
  • Follow up with clients after the sale to check-in and request a testimonial
  • Turn in required documents to KW Roswell


  • Excellent at building rapport
  • People oriented
  • Strong written and verbal communication skills
  • Good organizational skills
  • Learning based
  • Willing to learn scripts and dialogues
  • High school graduate
  • Real estate license

$40,000 - $50,000 yearly
About Curtin Team

The Curtin Team ranks in the top 1% company-wide within Keller Williams Realty (the largest real estate brokerage in the world) and the #1 Team in Roswell for Keller Williams Realty. The Curtin Team seeks to Create Wealth Through Real Estate, while helping team members reach and exceed their career and life goals. Curtin Family Investments holds residential and commercial investment real estate in the north Atlanta suburbs and continues to acquire new properties while maximizing existing assets.

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