Real Estate Transaction Coordinator
Kirby Chan & Co.
Richmond Hill, ON CA
Posted ago
Kirby Chan & Co.

Executive Assistant needed for Kirby Chan & Co., a top-ranking Real Estate team in the Aurora/Richmond Hill area. With the help of this individual, the Agents can focus more on selling Real Estate and much less on the back-end/daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond - just like other members of this Team.

The ideal candidate will possess a background in Real Estate; however, this is not a requirement. Candidate should have a proven track record of creating and implementing systems and procedures in an office atmosphere. This person will have a strong sense of urgency and must enjoy "to-do lists". The ideal candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the team.

$35,000 - $40,000 + PTO, growth potential, bonuses considered after 90 days

  • Assisting and supporting the owner in all business and personal areas needing assistance.
  • Assisting in scheduling and booking travel and speaking engagements.
  • Maintaining database management system(s).
  • Screening and directing phone calls; distributing correspondence.
  • Handling requests and queries appropriately.
  • Scheduling meetings and appointments.
  • Producing reports, presentations and briefs.
  • Assisting and supporting multiple Agents with whatever they need.
  • Assisting clients and helping them to have an extraordinary experience.
  • Managing day-to-day office operations.
  • Maintaining and building database management system(s).
  • Tracking expenses accurately and create effective budgets.
  • Lead Management Assistance.
  • Marketing of Listings, Business and Team.
  • Helping clients through the closing process.
  • (Eventually Hiring, training, and holding team members accountable.

This person will LOVE checklists and "to do" lists and will love paperwork.

  • Outstanding organizational and time management skills; strong attention to detail.
  • Tech savvy; up-to-date with the latest office gadgets and applications; proficient in Microsoft Office.
  • Ability to focus on tasks/projects and prioritize daily workload.
  • Positive team-oriented attitude; excellent verbal and written communication skills.
  • Strong problem solving abilities.
  • Discretion and confidentiality.
  • Post secondary degree and social media experience preferred.


  • College Degree or equivalent.
  • Must be able to deal with strong personalities.
  • This person must have a CAN DO and WILL DO attitude.  This person will do anything and everything they need to in order to free their Agents up to sell.


  • Salary Range is: $35,000 - $40,000
  • Paid Time Off
  • Bonuses - Considered after a 60-day period
  • Rapid growth potential

$35,000 - $40,000
About Kirby Chan & Co.

Kirby Chan & Co. is a fast paced, Real Estate team operating out of Richmond Hill, ON, Canada.

Please email your resume and cover letter to and include a small blurb about why you think you'd be the best fit for this team.

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