Real Estate Transaction Coordinator
BHHS PenFed Realty
Reston, VA US
Posted ago
BHHS PenFed Realty

Have you ever heard of PenFed Realty? No? We're actually one of the nation's top real estate brokerages! With over $8 billion dollars in annual sales, we support the industry's finest professionals. As we continue to grow, we are looking to bring on an agent-facing, locally-based Transaction Coordinator to help our agent's reach new heights in production.

As an employee of PenFed, every day is an opportunity to thrive, and be part of a team working to ensure our organization is providing world-class service to our members, employees, and our communities. We exist to help our members realize their full potential, educate and encourage their dreams, and make every effort to follow our mission and help our members “do better.”

Joining PenFed is more than being an employee; it’s about being a part of the PenFed family.

BHHS PenFed Realty (PenFed Realty), a wholly-owned subsidiary of PenFed Credit Union (PenFed), is hiring a Transaction Coordinator in Reston, Virginia. This position will act as a central point of contact for our real estate agents across the region.


Ideal candidates will be highly motivated, service-oriented, and FUN! Our office culture plays a critical role in our success, and it's important that our next addition be able to approach their daily work with enthusiasm and joy. Here's a quick run-down of what you can expect. This is not intended to be an all-inclusive list of job duties and the position will perform other duties as assigned. 

  • Support branch office transaction processing across the region.
  • Enter all listings and sales information into the Company's database according to the organization's guidelines and procedures.
  • Provide onsite branch office administrative support as needed.
  • Maintain incoming support requests from offices and ensure issues are resolved both promptly and thoroughly.
  • Add/renew licenses and associations as required (ex: HUD, MRIS, and Boards, RE licenses).
  • Maintain trigger marketing enrollments, processing, maintenance, and reports.
  • Review department's invoices and allocate expenses to respective cost centers.
  • Create and distribute financial reports.
  • Update agent records within data processing system.
  • Support adding/removing users from company programs and tools as needed.
  • Provide marketing materials, utilizing company tools and programs to include, but not limited to HomeSwing (CRM), Cloud CMA, BHHS Resource Center, etc.
  • Remain apprised of upgrades & updates to programs and communicate changes to key stakeholders.
  • Support planning and execution of company events including trade shows, awards, sales rallies, meetings, etc.
  • Maintain company forms, supply inventory, and office daily process.

Supervisory Responsibility

  • This position may serve as a senior mentor for Agent Service Administrators (ASAs) in assigned region.


  • Limited travel to various worksites is required.


Equivalent combination of education and experience is considered.

  • Minimum of two (2) years of equivalent experience is required.
  • Thorough working knowledge of Microsoft Office and solid administrative background experience.
  • Excellent written and verbal communication skills, solid organizational skills including attention to detail, awareness of timelines and multi-tasking ability.
  • Ability to work independently as well as in a team environment internal and external resources to achieve goals.
  • Strong sense of accountability for the agent experience and desire to provide best in class support.
  • Committed to standards of the highest professionalism and ethical behavior. Handles confidential information

Work Environment

While performing the duties of this job, the employee is regularly exposed to an indoor office setting with moderate noise.

*Most roles require working in an office setting with moderate noise and the ability to lift 25 pounds.*

Special Message Regarding COVID 19

PenFed is continuing to hire and train exceptional individuals to help us serve our 2 million members both here and around the world. In light of the current situation with novel coronavirus (COVID-19), we have modified our hiring, onboarding, training, and deployment protocols in order to comply with current local and state guidance around social distancing.

$50,000 - $65,000 yearly
About BHHS PenFed Realty

BHHS PenFed Realty is a full-service real estate brokerage firm with over 60 offices and 1,700 world-class sales professionals, offering complete service coverage in Virginia, Maryland, District of Columbia, Delaware, Pennsylvania, West Virginia, Florida, Tennessee, Kansas, and Texas markets. Our mission is to recruit, retain, and support the most knowledgeable real estate agents in the industry, so that we may ensure a smooth and hassle-free home buying and selling experience.

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