Real Estate Transaction Coordinator
The Lanes
Montclair, NJ US
Posted ago
The Lanes

Are you an effective person, who makes minimal mistakes at work? Do you have time management skills that your friends wish they had? Do you perform your work with a high degree of attention to detail? Are you the type of person who takes pride in accomplishing what you set out to do at the beginning of the day? Are you cool under pressure where most people get frazzled? Do you look for different ways to get something accomplished? Can you appreciate different perspectives? Do you relate to a “work hard, play hard” mentality? Are you looking for a team environment where you can use your talents to make a real difference in people’s lives and be compensated for your productivity? If so, you are a great candidate for our booming real estate business!! 

Job Location: Upper Montclair, New Jersey 07043

If interested, please contact Christine Lane,


This is a fast-paced diverse position that will include:

Primary Purpose: 

  • Coordinating all administrative steps in a real estate contract life cycle, to qualify leads via telephone, and provide clerical assistance on various other administrative tasks or projects
Transaction Coordinator: Responsible for the administrative coordination of a contract’s lifecycle:

  • Prepare a buyer’s offer or listing agreement on NJAR or MLS promulgated forms, for the licensed agent
  • Open transaction with intro letter to attorney, lender, and all other pertinent parties
  • Track each step in the contract life-cycle
  • Verify that all required contract and addenda are accurate and initialed/signed
  • Provide assigned real estate agent daily updates on status of each contract
  • Perform all contract coordination items with minimal supervision
  • Perform follow up, as necessary, with the attorney, lender, and agents
  • Maintain real time status updates in designated database/platform
  • Ask for Zillow review
  • Closing coordination with moving kits, key exchange, surveys, reviews, thank you gift, & stay in touch
 Lead Generator: Responsible for lead qualification
  • Utilize the company’s designed qualification process to qualify leads
  • Monitor & track leads using the team’s platform to maximum potential
  • Provide customer focused assessment of the client’s requirements
  • Call coordination; marketing campaigns; heavy emphasis and follow-up on lead conversion
 Other Duties:

  • Coordinate Pre-Listing and Post-Listing activities
  • Post Social Media
  • Extract MLS reports (example: Expired listings)
  • On occasion may show a property, on behalf of one of the agents
  • Participate in local real estate agency functions/event


Technical Competencies:

  • Licensed real estate agent in the State of New Jersey or willingness to obtain one
  • Excellent Microsoft Word, Excel, PowerPoint skills
  • Familiarity with Microsoft Publisher or Equivalent, a plus.
  • Very computer literate; will use web based lead and transaction management tools
  • Social media competence; will post on Facebook, Twitter, LinkedIn
Performance Competencies:

  • Amazing interpersonal skills
  • Superb phone etiquette
  • Display initiative
  • Comfortable in fast paced environment
  • Ability to problem solve with minimal supervision
  • Must have own transportation
Schedule: Office hours are Monday-Friday, 9:00am-4:00PM, some schedule variations may apply. Occasional weekends may apply.

Compensation: $24,000 base + $ bonus per closed transaction. No medical or dental benefits are being offered at this time.

$36,000 - $41,000 includes base + bonus
About The Lanes

Small, but powerful sales team. We have sold more homes in the Montclair/Glen Ridge than any other team. We have major clients we represent throughout New Jersey and sell across the state. We need an organized, creative, proactive person to help run the team. We sold more than 140 homes last year. Chris has been recognized by The Wall Street Journal and Real Trends as one of the Top 250 agents in the country. We will pay a bonus on each unit closed. There is no cap on what your income can be.

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