Real Estate Transaction Coordinator
Keller Williams Eugene & Springfield
Eugene, OR US
Posted ago
Keller Williams Eugene & Springfield

A busy and successful Real Estate Partnership in Eugene is seeking a full time (40hrs per week) Transaction Coordinator. A Transaction Coordinator (TC) manages the details involved in closing a real estate transaction. The TC monitors the transaction process from executed purchase agreement to closing. 


  • Maintain each transaction checklist and all files in a neat and orderly fashion
  • Monitor and respond to all incoming emails in a timely manner
  • Open and review each active file daily
  • Ensure that escrow has been opened
  • Introduce and coordinate with all parties
  • Review contracts and paperwork for accuracy and compliance
  • Collect additional documents necessary and upload all paperwork on KW Command
  • Enter offer in on KW Command
  • Send clients relevant communication
  • Preparation, completion, and distribution of disclosures, addenda, etc.
  • Manage deadlines as needed throughout the transaction
  • Communicate progress and keep all parties on track
  • Keep agent informed of all communications
  • Handle and deliver all documents securely
  • Order home warranties (if applicable) and send an invoice to escrow company
  • Complete commission demand and submit to escrow company
  • Complete commission tab on KW Command
  • Send clients congratulatory email
  • Update mailing list, an anniversary list, and database on a continual basis
  • Request reviews from clients
  • Ask for referrals
  • Telephone answering
  • General office work


  • Energetic and eager to tackle tasks
  • Flexible and able to prioritize new tasks as they come in
  • Great interpersonal communication
  • Self-directed and able to work with minimal supervision
  • Ability to keep the information confidential
  • Great organizational skills
  • Professionalism
  • Customer focus

Education, Experience, and Licensing Requirements

  • High School Diploma
  • College Degree (preferred not required)
  • Prior office work experience (preferred but not required)

$36,000 yearly
About Keller Williams Eugene & Springfield

Who are we? Mission Driven. Vision Focused. Values Grounded.

Our team has been named a TOP Workplace for 2020 by Oregonlive and is made up of 5 top-performing real estate brokerages in Oregon. The Xperience Brokerage Network locations include Portland West, Sunset Corridor-Hillsboro, Capital City-Salem, Eugene/Springfield, and Southern Oregon-Medford. Our sales team has over 800 agents who will sell an excess of 8000 transactions equating to over 3 billion in closed sales volume. Our brokerages feature world-class training, industry-leading technology, a professional workspace, and a friendly atmosphere.

MISSION: To create an environment where brokers at all levels can build an experiential business and life that they design, and support.

VISION: To be a network of brokerages home to the most productive and profitable business owners.


G iving

R elationships

O pportunity

W ealth

T hanks

H umility

Acceptable file formats include .doc, .docx, .pdf, .txt.
By applying, you consent to WizeHire's Privacy Policy.