Real Estate Transaction Coordinator
Keller Williams Indy Metro North
Carmel, IN US
Posted ago
Keller Williams Indy Metro North

This position is available for one of the top Keller Williams teams in Indianapolis. We strive to provide clients with premier customer service, no matter where they're at in their home journey. With 20 years of experience, we have gained significant knowledge of the local market, empowering us to provide our home buyers, sellers, and investors with the advice they need to make informed decisions. Whether it's selling a home, searching for a home, or communicating with clients, each member of the team brings expert skills, commitment, and passion to every step of the process in order to help clients achieve an outstanding result.

A Transaction Coordinator on our team is an individual who displays excellent customer service skills and has a high ability to effectively communicate. The Transaction Coordinator is self-motivated, able to work well independently, and is extremely focused on details with a high level of accuracy. This team member is calm and cool under pressure, resilient, adaptable to change, and solutions-oriented. They enjoy being part of a team, working collaboratively to achieve goals, and thrive in a fast-paced environment. The TC is able to set priorities, plan, and organize tasks in a focused, timely manner. This individual must be detail-oriented, highly reliable, a team player, and have strong follow-through.


Transaction Coordinating:

  • Act as liaison between real estate agents, clients, attorneys, escrow companies, and mortgage lenders during the entire process of a real estate sale
  • Maintain accurate and compliant files for all transactions
  • Communicate with client and agent regularly throughout the transaction including all important dates, missing documents, calendar reminders, file compliance status, transaction steps, etc.
  • Coordinate inspection and assist with the appraisal
  • Coordinate closing date, time, and location and notify all parties
  • Generate referrals and collect reviews from all pending clients
  • Prepare all closing needs (commission information, closing documents, and closing gifts)
  • Pick up closing items/drop off lockbox/signs if asked/needed
  • Closeout all transaction files after the closing
  • Responsible for data entry in databases and tracking reports after-sale
  • Work to refine and improve contract to close checklists
  • Any additional tasks relating to a transaction


  • Attend all weekly team meetings and the annual retreat
  • Create and implement personal 4-1-1 goals
  • Attend weekly KW business meetings, professional development, and trainings
  • Scrub databases - get all birthdays, email addresses, phone numbers, contact info., etc
  • Inventory signs and lockboxes
  • Coordinate agents' calendars for appointments, showings, closings, drop-offs/pick-ups
  • Assist DOO with client events, giveaways, and marketing needs
  • Assist team with any additional tasks as needed



  • Excellent at building rapport
  • High attention to detail and deadlines
  • People-oriented
  • Versatile, adaptable, and reliable
  • Strong written and verbal communication skills
  • Good organizational skills
  • Learning-based
  • Licensed or willing to obtain real estate license
  • Comfortable working in Google Drive and on Microsoft Office applications
  • Does whatever it takes to assist the team - prep all documents needed, deliver signs, lockboxes, etc.


  • Compensation range, pay based on experience
  • Bank holidays and 10 vacation days
  • Extensive industry training available

$30,000 - $40,000 yearly
About Keller Williams Indy Metro North

When you choose to work with a KW agent, you’re partnering with a highly trained professional that has the backing of the world’s largest real estate company, consisting of 180,000+ associates around the globe. Aside from knowing the market inside and out, Keller Williams agents also have a reputation for being involved in the community. And, by choosing to partner with the Keller Williams family, you gain access to a suite of technology that keeps you informed with rich, data-fueled insights and updates. Based on customer and agent feedback gathered from all over the world, Keller Williams has developed a suite of leading-edge, customer-centric tools that work in your favor, complementing your experience for faster, best-in-class results. Most importantly, Keller Williams was built on a simple-yet-revolutionary principle: People are what matter most.

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