Real Estate Transaction Coordinator
HomeSmart Realty West
Carlsbad, CA US
Posted ago
HomeSmart Realty West

At HomeSmart Realty West, we are blasting through long-held assumptions about what is and isn’t possible in the world of real estate in San Diego County in order to offer exceptional value to clients, agents and all of our employees.

About this position:

HomeSmart Realty West is looking for a self-motivated, service-oriented, quick learner who is adept at managing a high volume of email, resolving issues with real estate files and creating solutions for agents. with a positive attitude to join our expanding team as Transaction Administrator. 

  • Supervise all administrative duties for home buyer and seller transactions from contract to close
  • Enter client information into the client database system and submit appropriate documentation to the office broker for file compliance and keep track of transaction activity
  • Coordinate and attend all closing procedures, such as moving schedules
  • Acquire seller approval for offers and counteroffers from buyers to complete the process in a timely manner
  • Look over all paperwork to confirm they have the correct signatures and dates, assuring that the closing process has been done accurately and efficiently
  • Manage high volume of email correspondence
  • Resolve issues with real estate files-creating solutions for Agents
  • Organize and run monthly reports and statistics
  • Follow up with Agents in keeping the files DRE compliant
  • Customer service for real estate Agents via email, telephone or in person
  • Release/process commission for Agents
  • Precise data input for Agent commission/distribution
  • Update and maintain current downloads in Broker portal
  • Back up for receptionist/Agent Services and Transaction Coordinator
  • Assist in Real Estate classes as needed
  • Review property management documents

  • High school or equivalent required, some college experience preferred
  • Already a licensed realtor or is pursuing real estate license
  • Applicants must possess exceptional organizational and verbal and written skills
  • Experience in the real estate industry, transaction management or coordination, titles, and/or mortgages preferred
  • Passionate about providing excellent customer service
  • Real Estate License preferred but not required
  • Able to handle high volume workload with a friendly, positive attitude
  • Organized and highly detail oriented
  • Able to work independently or collaboratively
  • Professional attitude, demeanor and impression
  • Good problem solver, time management skills and takes initiative 
  • High degree of confidentiality, exercise good judgement by recognizing urgency and setting priorities 
  • Able to interact well in a corporate office setting with staff and Agents
  • RPA-contract knowledge helpful but not required
  • Able to succeed under stressful timelines and/or demanding situations
  • Excellent follow up and follow through abilities
$16 - $17 hourly
About HomeSmart Realty West

As an employee of HomeSmart Realty West, you’ll enjoy the opportunity to flourish in an extraordinarily dynamic and forward-looking environment. With sister companies built upon the same principles of challenging the norms that have been accepted for decades as the rigid limitations of the industry, you will have access to exceptional growth potential to fully realize your talents and discover the unique spark you can bring to this venture. 

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