Real Estate Transaction Coordinator
WLREA - KWPE
Burlingame, CA
Posted ago
WLREA - KWPE
Our Real Estate Business is growing so fast we can hardly keep up. We have an immediate opening for a Transaction Coordinator with some executive assistant duties to assist real estate executives. You'll work in a fast-paced real estate office assisting our team of top flight Buyers Agents while managing contracts to closing, and working in tandem with the Office Manager and CFO. We offer an exciting atmosphere in a people-oriented business.

We have a superb reputation and positive brand recognition. So, if you are committed to excellence, a team player and willing to ask for help when needed - this is the right position for you. You must also be highly self-motivated and have a sense of humor. You should be super smart, an organizer, a fast learner, a positive person, and a great communicator able to find creative solutions while being polite, polished, professional and discreet.
Responsibilities
  • Verify and sign off on all documents received for correct signatures and dates
  • Maintain that offers and counteroffers are approved by seller
  • Follow up with agents for missing documents
  • Act as a liaison between agents to acquire disclosures
  • Completes all administrative tasks assigned by the manager, agent, client or broker

  • Build, implement and manage all systems for clients, lead generation, database management and back office support
  • Coordinate marketing events and client activities
  • Oversee all listing files and listing marketing (Brochures, flyers, online marketing, etc.)
  • Manage website, blog sites and social media
  • Act as a liaison between clients and agents
  • Participate in company-provided training sessions
  • Compile and distribute weekly/monthly reports to clients (buyers and sellers)
  • Manage contract to close process
  • Create and maintain an operations manual that documents all systems and standards
  • Be the first point of contact in handling customer inquiries and complaints
  • Create, maintain and utilize a complete lead follow-up system

Qualifications
  • Able to convey written and verbal information to customers and agents clearly and accurately
  • Error-free in ability to multi-task
  • Experience in Real Estate, Transaction Coordination, Titles or Mortgages
  • Can handle difficult customers with grace
  • Reliable and dependable

  • Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, Power Point, Outlook and Internet skills
  • Have excellent attention to detail and high-level accuracy with documents
  • Concerned with doing things the right way the first time
  • Flexible in daily routine; ability to prioritize and manage shifting responsibilities
  • Ability to assess, prioritize and act quickly
  • Learning based and solution oriented
  • Deadline driven and extremely organized
  • Open to new ideas and systems
  • Able to stay calm and patient when faced with emotional situations
  • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities

Compensation
$15 - $31 hourly
About WLREA - KWPE

In 2019, Our Mission is to help 200 families build wealth through real estate, launch a property management arm with 50 doors under management and launch a transaction management arm with 300 contracts managed.

Achievements:

  • 2016 - KWPE Cultural Ambassador
  • 2016-2019 KWPE Agent Leadership Council Member
  • 2017 82 Families helped for $71,000,000 in sales volume
  • 2017 Realtor 30 under 30 finalist
  • 2017 Rookie of the Year Awardee (team member)
  • 2018 126 Families helped for $114,000,000 in sales volume
  • 2018 Gary Keller Mastermind Member
  • 2018-2019 KWPE Productivity Coach
  • 2018 #1 Buyer Representations in San Mateo County (Brokermetrics)
  • 2018 #1 Representations and Volume in South San Francisco (Brokermetrics)
  • 2018 #3 Total Buyer and Seller Representations in San Mateo County (Brokermetrics)

01904259 & 01906450

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