Real Estate Transaction Coordinator
Smart Leverage Services
Birmingham, MI US
Posted ago
Smart Leverage Services

Smart Leverage Services is seeking a transaction coordinator who can effectively assist our valued real estate partners from contract to close. The transaction coordinator is an individual who is extremely self-motivated, draws energy from working with people, and is optimistic and service-oriented. They have a strong sense of urgency, but not at the expense of quality. In addition, he/she demonstrates on a daily basis the knowledge, attitudes, skills, and habits of a high achiever who is putting agents first, doing the right thing, and seeking win-win agreements. The Transaction Coordinator must be learning-based, adaptable to change, and be solutions-oriented. He/She will manage the entire contract-to-close process efficiently and effectively to ensure all transactions close on time, with little to no hassle to agents and third parties.


  • Act as liaison between the real estate agents, clients, attorneys/title companies and lenders during the process of a real estate sale and effectively manage the administrative tasks involved in closing a sale
  • Learn broker specific requirements
  • Track timelines and follow up with individuals as needed to ensure all deadlines are met and contingencies are released
  • Create and/or maintain accurate and compliant electronic files for all transactions including document drafting as needed
  • Understand the contracts in order to summarize all important terms, conditions, and contingency dates
  • Communicate with the agent and their client throughout the transaction. Let them know what to expect in each step of the closing process including all important dates, missing documents, calendar reminders, file compliance status, etc.
  • Establish relationships with all third parties including lenders, title companies, and all agents to ensure a smooth closing process and share relevant information.
  • Close out the file after the closing including changing the MLS status to closed for our listings, double-checking the file, and making an electronic copy of the settlement statement. Add closing documents to the electronic file.

  • Must have excellent organizational skills and communication skills

  • Calm under pressure
  • Concerned about doing things the right way
  • Quickly builds rapport with clients
  • Proven track record of working independently with desired results
  • Proficient in G Suite (Gmail, Google Drive, Google Doc, Google Sheets, etc.) and/or Excel and Word
  • Experienced data entry
  • Managing relationships with clients and vendors
  • Strong written and verbal communication skills
  • Exceptional organizational skills

$30,000 - $60,000 yearly
About Smart Leverage Services

Smart Leverage Services is a realtor's dream! Built on the foundation to provide the systems, tools, and people to manage a transaction from start to finish. We know what it takes to provide seamless transaction management so agents can do what they do best, sell real estate.

We believe in building a company that impacts the quality of life not only for our clients but our team and our families. We train, educate, attract and motivate because together, we achieve more.

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