Real Estate Transaction Coordinator
Doug & Melissa Hoover Group / Counselor Realty of Bemidji
Bemidji, MN US
Posted ago
Doug & Melissa Hoover Group / Counselor Realty of Bemidji

Our Real Estate Business has grown because of the dedication and support of our team members. We have a temporary, part-time, immediate opening for a Transaction Coordinator with some executive assistant duties to assist real estate team members. You'll work in a fast-paced real estate office assisting our team of 3 Real Estate Agents and a Marketing Specialist. 

This is an established position that will have training and support from the person who created and perfected current systems used. You will manage listing files and accepted contracts and be the primary contact for lenders and the title company for closings. You will order inspections, gather data, fill in the missing pieces and make sure all the boxes are checked. We offer a great working atmosphere in a people-oriented business.

We have a superb reputation and positive brand recognition. So if you are committed to excellence, are a team-player and willing to ask for help when needed - this is the right position for you. You must be highly self-motivated. You should be quick, confident, organized, a fast learner, positive, and a great communicator! Also able to find creative solutions while being polite, polished, professional and discreet.

This position has an immediate opening for a temporary position until Mid December. It is part-time offering 20-25 hours per week. This temporary position has potential to become a stepping stone into another role on our team!

  • Coordinates the real estate transaction process from start to close and maintains adequate records
  • Collaborate with the title company and selling agent to collect all appropriate documentation to close files
  • Confirm that all documentation has the appropriate signature and dates
  • Follow up and update clients, lenders, and title company 
  • Order inspections and follow up on progress to ensure deadlines are met
  • Follow up with agents for missing documents
  • Update Agents on the progress of the transaction
  • Update CRM (Customer Relationship Management) software data
  • Administrative duties to support team
  • Client care and support 
  • Act as a liaison between agents and the inspectors, lenders, title company and clients
  • Efficiently completes all assigned office duties
  • Warm, engaging, inviting personality
  • Is direct, yet helpful in dealing with customer concerns
  • Ability to communicate effectively; both written and verbal
  • Reliable and dependable
  • Accurate and attentive to detail
  • Responds well to stress and can keep calm when problem solving
  • Technology savvy
  • Office Administration or Assistant experience required
$12.00 - $15.00 per hour
About Doug & Melissa Hoover Group / Counselor Realty of Bemidji

The Doug & Melissa Hoover Group is a hardworking real estate team with a strong desire to produce and provide results for our clients. We pride ourselves in providing the highest level of customer service for those who choose us to help them buy and sell their homes. Because we are goal driven, we have become the top producing real estate team in the Bemidji area. We are a growing team and do not focus on our own success, but on our team success. We know and appreciate that our success is a direct result from the support and our team members. Because of this, a great work/team environment is vital as we spend of our time each week working together. We want our team to feel fulfilled, appreciated, supported and that everyone enjoys their role.

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