Real Estate Transaction Coordinator / Administrative Assistant
Christine & Company
Seattle, WA
Posted ago
Christine & Company

Fast paced, dynamic Real Estate team looking for a Transaction Coordinator. A partner to manage contracts from the moment they go mutual to when they receive their closing gift!


Duties of TC will include but are not limited to:

• Thoroughly review all deadlines and timelines

• Send executed contract to all parties

• Confirm earnest money and obtain receipt

• Confirm option money delivery

• All parties contacted via an introduction by us as a member of “your” team by phone and e-mail

• All file participants set up on online tracking system

• Change MLS Status to OP, P, and Sold


• Upload all contract documents into Dot Loop

• Complete CDA and confirm receipt with Title

• Track down any missing paperwork


• Setup/Confirm inspections for home, termite, a/c, and pool are scheduled within the option period and ensure all parties have been informed

• Make sure repairs are negotiated and prepare amendment if needed

• Make sure repair receipts are received


• Obtain copies of homeowner association/condo docs and confirm the buyer has received them

• Make sure the buyer makes application and interview if required

• Confirm approval is received by the title company

Financing (regardless if seller or buyer side)

• Confirm the buyer has made application and documentation is submitted to lender

• Make sure appraisal has been ordered and they have access to property

• Follow-up with lender for appraisal results

• Monitor underwriting process to conditional approval followed by full loan approval

Title Company

• Have client provide info to title for payoff(s)

• Review title commitment and send to client

• Acquire existing survey and T47

• Make sure new survey is ordered if needed

• Coordinate mail out closings

• Make sure home warranty is ordered and client is sent receipt


• Make sure the buyer gets insurance quotes (home and flood) and it will be binding for closing date

• Remind the seller to cancel insurance after closing

• Provide the title company and lender with all documentations and invoices

Before Closing

• Provide Title Company with CDA and final walk-thru form

• Schedule final walk-thru

• Coordinate closing time and place with all parties

• Provide the seller and buyer contact information regarding turn on/off utilities

• Send closing instructions to buyer and seller

• Make certain that the lenders closing documents are delivered to Title Company

• Review the final HUD and make sure all charges are correct

• Confirm that buyer has received final amount due at closing or that the seller receives proceeds

• Make sure there are keys and garage remotes at closing

• Get clients forwarding address

After Closing

• Upload all closing docs into Dot Loop and obtain any missing docs

• Make sure checks are received

• Order sign down

• Send agent closed file to keep for records

• Make copy of the HUD to send out end of year letter for taxes and homestead reminder

• Load HUD on Dot Loop

• Change MLS to Sold

• Send referral email

• Send closing gift

If Contract Cancels:

• Prepare release and cancellation of contract

• Notify client contract has canceled asap

• Send executed release to all parties

• Make sure the client gets their earnest money back

• Send you closed file for your records


Must be very detailed oriented, able to focus in any environment. Must love being process and systems oriented -- not only using existing ones but also creating them where they don't exist yet.

A great attitude and a high level of integrity is a MUST! Can you give a promise then work it out to make it happen? Are you happy in the face of chaos? Do you love talking to people and finding solutions? Are you a checklist freak? Then you are for us!!!

$40,000+ bonus
About Christine & Company
We have a team of superstars. We have been voted Best of Seattle and featured in Seattle Magazine for 5 years running. Christine has been awarded Top 100 most influential agents in Washington and has been a keynote speaker around the world on topics such as producing breakthrough results, in real estate and life, peak performance, creating a systematic approach to real estate, builiding a money making machine, and more. At Christine & Company it's One for All and All for One. Everybody wins!

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