Real Estate Transaction Coordinator / Administrative Assistant
Dream Town Realty - The Saladino Sells Team
Chicago, IL
Posted ago
Dream Town Realty - The Saladino Sells Team

Selling and/or purchasing a home is one of the biggest financial transactions that most people will ever make and I strive to make this process as easy as and painless as possible for my clients.

I am a Top Producing real estate broker (top 3% in Illinois) who is seeking a motivated, organized, technology-savvy and detail-oriented assistant to work 40 hours per week with some flexible hours. This individual will work as my essential 'right-hand' in a fast-paced environment. Must work well independently, be able to take on multiple projects, and excel with minimal instruction. Technology and social media savvy a must. Real estate experience is preferred but am willing to train the right person. This job is for a self-starter who anticipates obstacles and thinks on their feet to provide solutions. This position requires you to work primarily out of a Lincoln Park office.

The Transaction Coordinator/Executive Assistant is an individual who relishes the opportunity to build, implement, and manage multiple systems. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality. This person has immense focus and can do one thing for a long time without getting distracted. This individual may exhibit some drive and desire to influence; however, the overriding marker of their behavior is persistence and stability. A Transaction Coordinator/Executive Assistant is deeply committed to supporting the lead agent in achieving greater and greater levels of success, and to growing their own skills and developing into a supportive leader within the team. As the success of the team grows, this individual will be responsible for hiring, training, and leading additional team members to ensure all administrative tasks of the lead agent's business continue to be completed to high standards with maximum efficiency.


-Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support

-Oversee all contracts through closing and coordinate all transactions

-Create and maintain an operations manual that documents all systems and standards

-Be the first point of contact in handling customer inquiries or complaints in addition to professional colleague interaction (lenders, attorneys, real estate brokers, etc.)

-Recommend best practices and procedures related to the use of database and promote solutions for data clean-up and overall accuracy

-Maintain document filing systems for hundreds of transactions

-Schedule management and calendar keeping including scheduling buyer tours, inspections, closings, photo shoots


-High School Graduate

-Bachelor's degree preferred

-1-3 years of service and/or management experience

-1-3 years of administrative experience

-Reliable transportation preferred

-Real Estate License not required but preferred

$15-$25/hr Commensurate with experience and bonus structure included
About Dream Town Realty - The Saladino Sells Team
I currently have a real estate team which includes 2 administrative assistants and 2 buyer assistants in addition to myself and am looking for energetic, self motivated, and disciplined individuals to join our team. I am in the top 3% of Realtors in Illinois and am on pace to close about 60 transactions this year. We are a fast paced, hard working team with a plan to expand exponentially over the next couple of year. We enjoy helping our clients through their home purchases and sales and are looking for the right individual to help grow our team and excel in their own career through our support.

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