Real Estate Team Office Manager
Mike Quail Real Estate
Beverly, MA US
Posted ago
Mike Quail Real Estate

The Office Manager oversees the day-to-day operation of our busy real estate office. This role requires competency and confidence in interactions with all levels of employees both internally and externally. 

This position is responsible for managing calendars, setting appointments, planning events, producing documents and completing projects with minimal supervision along with a high level of attention to detail. Strong customer service skills, excellent keyboarding skills and strong organizational skills are required. This role requires familiarity with real estate contracts and the ability to extract necessary information.

The ideal candidate has experience in managing a large, fast paced office environment and can approach this position with strong management and organizational skills, responsibility and commitment. We are looking for a team player with a great attitude who enjoys working with people.

Responsibilities
  • Build, implement and manage all systems for sellers, buyers, lead generation, database management, information management and back-office support
  • Responsible for all financial systems, including maintaining the books, paying the bills, handling payroll, assuring the collection of commissions, maintaining the budget and generating financial reports
  • Create and maintain an operations manual that documents all systems and standards
  • Coordinate the purchase, installation and maintenance of all office equipment
  • Keep the lead agent informed regarding any problems or issues that need to be handled
  • Responsible for hiring, training, consulting and holding accountable all additional administrative team members
  • Maintain and develop marketing systems
  • System development, implementation and management
  • Information management
  • Customer/vendor relations
  • Business Tracker

Communications Interactions

  • Lead Agent – daily
  • Agent Team – daily
  • Administrative Team – daily
  • Buyers/Sellers/Vendors – as appropriate
  • Management Responsibilities

This position has the opportunity for an individual to grow into a management position. You will hire an assistant to replace this role to grow within the company.

Qualifications
  • Real estate license preferred but not necessary
  • 1 – 3 years of service and management experience
  • 3 – 5 years of administrative experience
  • Strong written and verbal communication skills
  • Exceptional organizational and project management abilities
  • Great ability to focus
  • Concerned about doing things the right way
  • Calm under pressure
  • Learning based and a self-starter
  • Service-based attitude
  • Proven ability to succeed
  • High school graduate
  • Bachelor’s degree preferred
Compensation
$60,000+
About Mike Quail Real Estate

The Mike Quail Real Estate Advisors Team is one of the top producing real estate teams serving the Greater Boston Area. The Quail Team's innovative approach to marketing and technology has allowed The Quail Team to become a leader in the real estate industry. Our websites attract hundreds of thousands of views annually through the use of direct response and search engine marketing as well as social media. This has allowed The Quail Team to create a database of over 6,000 buyers that are actively looking for homes in the Greater Boston Area.

The Quail Team has built a full service real estate team specifically for residential consumers. Clients can take advantage of buyer specialists, listing specialists, marketing department, transaction coordinators, listing coordinators, client development and virtual assistants.

The Quail Team real estate team structure, technology, and systems are leading the way in growth and high performance.

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