Real Estate Executive Assistant
Eddie Perez Group
Hoboken, NJ US
Posted ago
Eddie Perez Group

Looking for a position where your contribution makes a difference; where your decisions and skill will help our clients and team have amazing experiences? We are not looking for a minion, rather for someone who wants to take charge and responsibility, a person who absolutely loves being behind the scenes and gets joy putting a process or system into place.

We invite you to join us in helping our real estate team move forward. Help us grow by working with us, a talented and committed group of real estate professionals with a fantastic office culture delivering a quality experience to our real estate buyers, sellers and investors in Hoboken, Jersey City and all around Northern New Jersey.

If you think you have the personal integrity to be the best you can be and are willing to be authentic, honest and ready to just go for it, then do it...go for it and lets grow together.

If that sounds like YOU, then lets continue the conversation! Read the job responsibilities and qualifications below and apply.

Responsibilities
  • New Jersey Real Estate license or ability to obtain one quickly is required
  • Day to day management of buyer & seller transactions from contract to closing.
  • Coordinate marketing events and client activities
  • Oversee all listing files and listing marketing (brochures, flyers, online marketing, etc.)
  • Manage website, blog sites and social media
  • Act as a liaison between clients and agents
  • Participate in company-provided training sessions (some on off-site locations)
  • Compile and distribute weekly/monthly reports to clients (buyers and sellers)
  • Create and maintain an operations manual that documents all systems and standards
  • Be the first point of contact in handling customer inquiries and complaints
  • Keep agent informed about challenges and issues that need to be handled
  • Provide concierge level customer service to clients and customers
  • Work with all preferred vendors, including professional photographers, contractors, etc.
  • Enter critical dates for property sales on shared Google Calendar
  • Shall send out weekly reminders of upcoming critical dates via email
  • Schedule and meeting photographers and other vendors
  • Continue to take day to day office tasks away from agent, organizing workflow and reducing inefficiencies
  • Other tasks on and offsite as needed by the team leaders
  • This is a Administrative position and NOT a sales position
Qualifications

Here's the perfect candidate:

  • New Jersey Real Estate license or ability to obtain one quickly is required
  • Excellent time management skills and punctual
  • You are detail-oriented and a resourceful fast learner who will be able to assist the real estate sales, marketing and transaction teams
  • Tech Savvy - email systems; data sharing (Slack, Google Drive), customer relationship management systems, and ability to learn / train others on these systems; video chat/screen sharing, uploading photos/videos.
  • Social Media experience posting to Facebook, Instagram, Twitter, YouTube
  • Attention to detail
  • Excellent grammar, writing and verbal skills
  • Need to be able to work in a team environment, be coachable, curious and have a great work ethic
  • Committed to working full time M-F from 9AM - 5PM in our Hoboken office however there are times when various errands are needed to be performed offsite
  • Must be flexible to work some nights and weekends if needed.
  • Some tasks may require extensive walking and/or carrying items up to 40 pounds so mobility and the ability to drive along with access to a car with sufficient insurance is a definite plus
  • **This is an Administrative position and not a sales position.

Please provide resume and cover letter explaining how you are a match for this opportunity, also please include hourly rate requests. 

Compensation
$16 - $20 hourly
About Eddie Perez Group

The Eddie Perez Group is a Hoboken, NJ based real estate team dedicated to giving consumers and our agents a better real estate experience along with outstanding results. These results are reached through innovative marketing, specialized training and the wisdom gained from helping hundreds of clients buy, sell, rent and invest in the communities that we live and serve in. We like to work hard, learn and grow, set goals and achieve them both personally and professionally within a team structure. Our mission is to get our clients and ourselves to our goals as fast as possible while maintaining a client focused, drama free team culture of trust, passion, dedication and integrity.

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