Real Estate Sales Transaction Coordinator
Monticello Real Estate
Colonie, NY US
Posted ago
Monticello Real Estate

We are seeking a Transaction Coordinator to assist our rapidly growing residential real estate business serving the Capital Region. Monticello is an independent, boutique residential real estate company with offices in Albany and Saratoga. Ranked as one of the fastest-growing companies in the Capital Region by the Albany Business Review, Monticello was founded in 2010 and has grown to a team of 20. 

The ideal candidate will have proven excellent customer service skills and will coordinate all aspects of the contracts. Experience with DotLoop or Docusign transactions is required, along with a willingness to learn new technologies.

We offer a positive, professional working environment where we have each other’s backs. We work hard and play hard. The compensation package is based on experience. If you’re looking for a place to grow your career - come grow with us!

Monticello seeks individuals who will embrace our core principles. We Love - serving our clients and community with compassion and humility. We Transform - rising above the transaction to elevate the client experience and improve our communities. We Innovate - constantly listening and learning to evolve and grow. This position provides an opportunity for increased responsibility and income as the company continues to grow.


  • Oversee all administrative aspects of buyer and seller transactions from executed purchase agreement to closing
  • Coordinate communication with agents, customers, and other parties regarding all escrow-related paperwork including appraisals, titles, and mortgage loans 
  • Make sure inspections are arranged, assist in negotiations regarding repairs, and coordinate completion of repairs
  • Confirm that all documentation has the appropriate signatures and dates so the home sale process is completed as smoothly and as quickly as possible
  • Provide an overall company and office administrative support
  • Support the team or real estate agents
  • Manage administrative work related to listing homes
  • Install/remove sign panels and lockboxes
  • Supervise contract compliance for all company realtors – document retention


  • At least 1 year of experience with DotLoop or Docusign transaction management
  • College degree required
  • Able to convey written and verbal information to customers and agents clearly and accurately
  • Develops strong rapport with both clients and team
  • Possess a real estate license or are currently pursuing 
  • Experience in real estate, transaction coordination, titles, or mortgages highly valued 
  • Strong customer service skills
  • Excellent phone skills and ability to call and track leads
  • Patience working with new and current clients
  • Strong written and verbal skills
  • The ability to problem solve, think creatively, and independently
  • Attention to detail and well organized
  • Openness to learning and using web-based software 
  • A valid NYS driver license and reliable transportation – local travel required
  • Self-motivation to get it done

$18 hourly
About Monticello Real Estate

Monticello is a boutique residential real estate firm with offices in Colonie and Saratoga Springs. The Albany Business Review perennially ranked Monticello as one of the fastest-growing residential real estate brokerages in the Capital Region. The firm sold over $44,000,000 in sales volume in 2020. Monticello has been a pioneer in online marketing well before 2020 and is one of the few brokerages with in-house licensed Matterport specialists. Matterport has proven to be a critical tool to showcase our listings with superior 3D technology, offering virtual tours to homebuyers around the world. As an independent brokerage, Monticello focuses on providing superior customer service, highly specialized marketing tools, and innovative solutions for selling homes and assisting its clients.

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