Real Estate Sales Assistant
Carolyn Luke Realtor
Rensselaer, NY US
Posted ago
Carolyn Luke Realtor

This candidate will be energetic and self-motivated with strong attention to detail and an exceptional work ethic. Our team works in a fast-paced environment that embraces initiative and autonomy and offers a positive and encouraging environment to make a difference. The successful candidate will work to increase brand awareness, drive lead generation and grow sales by managing our social media and content marketing calendar, and executing on new and existing campaigns. The ideal candidate enjoys all things social media and enjoys using Instagram/Facebook and has the capacity to work on administrative tasks as needed.

This candidate will support the development and execution of marketing plans and strategies, create and coordinate content, track results, build relationships with teams, and otherwise support all marketing strategies.

Part-Time to Full Time


  • Manage listing information and client-related documents such as MLS entry including all data, marketing remarks, and photography, Showing time Instructions and feedback requests, and add Lockboxes to the new listings provided by the office
  • Coordinate marketing of listings online and in print to show properties effectively and lead to quick sales (ie. just listed and sold postcards, property brochures, special features sheets)
  • Assist with creative concepts and compiling creative assets for print and digital campaigns and ongoing management and scheduling of marketing calendar
  • Manage CRM and systems that coordinate listings, lead generation, and client information
  • Assist leads with retaining new client leads by creating auto searches for buyers and running drip campaigns
  • Coordinate with the Compass marketing department to execute marketing initiatives
  • Assist to create marketing events and client experiences that entice new customers and expand the database
  • Schedule buyer showing appointments, arrange and prepare property tours for buyers
  • Create and Send out Facts Sheets/Memos and Commission Invoices
  • Assist with prepare logistics for client meetings, including materials and listings presentations
  • Work closely with the agent on priorities and deadlines to make appropriate, informed decisions about workflow and time constraints
  • Manage the day to day operations so the business runs smoothly and can focus on selling
  • Ensure all communications are handled in a timely and professional manner
  • Undertake special projects as needed
  • Interact with clients by email and in-person as needed

Social Media Marketing Tasks:

  • Develop ongoing roadmap and content for social media (Instagram, Facebook, Twitter) and manage drafting/posting process; refine strategy through reporting/analysis; monitor comments and inboxes
  • Coordinate marketing to execute marketing initiatives
  • Assist to create marketing events and client experiences that entice new customers and expand database and maintaining existing client relationships
  • Assist with content calendar creation and management, including but not limited to: asset selection, copy, tracking link creation and scheduling of social media posts for all social channels to be aligned with brand objectives and marketing goals help produce daily stories to be distributed across all platforms (IG, TW, FB)
  • Monitor, respond to, and moderate social media conversations on managed platforms and alert Social Media Manager of any negative comments, feedback, mentions, etc.
  • Identify creative ways to have a presence on channels that we are not currently active on, and identify how to leverage new features as creative opportunities (Youtube)
  • Social media activations, contests, and events (Photo Contest, Creator Program, etc.)


  • Organized and able to prioritize a diverse workload and be proactive
  • Ability to handle confidential and time-sensitive information
  • Excellent writing, communication, and presentation skills
  • A strategic, analytical thinker and problem solver
  • Comfortable taking initiative and able to anticipate Team Leader’s needs and shifting priorities
  • Collaborative and comfortable working in a fast-paced, small team environment
  • Able to maintain a high level of discretion and confidentiality. Able to perform and prioritize multiple projects and tasks seamlessly with excellent attention to detail
  • Able to maintain and improve relationships with vendors
  • Experience with social media marketing platforms
  • Interested in real estate is very important
  • Strong written and verbal communications skills
  • Experience with a customer relationship database (CRM)
  • Experience working with cloud-based applications

$15 hourly
About Carolyn Luke Realtor

Making a positive difference in people's lives by improving the Real Estate experience.

Acceptable file formats include .doc, .docx, .pdf, .txt.
By applying, you consent to WizeHire's Privacy Policy.