Real Estate Operations Coordinator
The Dixon Group Administrative Team
Centennial, CO US
Posted ago
The Dixon Group Administrative Team

We're looking for a talented and friendly professional to be our next Director of Operations. We expect this person to be the Master of Systems, consistently seeking new, innovative, and efficient business processes that save time and money and increase the ability of the team to process transactions, freeing the Agents to focus more on generating transactions than closing them. This person relishes the opportunity to build, implement, and manage multiple systems, and is seen throughout the organization as THE expert on efficiency and systems. This person exhibits a drive to use systems as a strategic tool for creating an advantage for the organization. This individual will have some ability to show patience in finding a solution, though accomplishing the objective is more important for this person than using one specific process.

This role is deeply committed to supporting the growth of the Executive Leadership team in achieving greater and greater levels of success and growing their own skills and developing into a supportive leaders within the organization. As the success of the business grows, this individual will be responsible for hiring, training, and leading additional team members to ensure all administrative tasks of the business continue to be completed to high standards with maximum efficiency.


  • Build, implement, and manage all systems for the real estate team. Including but not limited to transaction coordination, internal communication, client communication, information management, central database management, and marketing
  • Assists as needed in documenting the systems of other departments, including customer service, buyer, seller, lead generation, tracking, recruiting and expansion systems
  • Oversees entire real estate pipeline
  • Creates and maintains an operations manual that documents all systems and standards
  • Coordinates the purchase, installation, and maintenance of all office equipment
  • Is responsible for hiring, training, consulting, and holding accountable all additional administrative department members
  • Is responsible for all financial systems, including maintaining the books, paying the bills, assuring the collection of commissions, maintaining the budget, and generating financial reports
  • Owns and executes all marketing and client events
  • Onboarding/offboarding team members
  • System development, implementation, documentation, and management
  • Information management
  • Oversight of 60+ contracts through closing at any given time
  • Customer/Vendor relations
  • Leading, managing and growing the Administrative International Team


  • Strong written and verbal communication skills
  • Exceptional organizational and project management abilities
  • Bookkeeping skills
  • Great ability to focus
  • Concerned about doing things the right way
  • Calm under pressure
  • Learning-based
  • True implementer
  • Service-based attitude
  • Proven ability to succeed
  • High school graduate
  • Bachelor’s degree preferred
  • Real estate license preferred
  • 1–3 years of service and management experience
  • 3–5 years of administrative experience, preferably in real estate

About The Dixon Group Administrative Team

The Dixon Group is one of the TOP producing sales teams in Colorado, servicing the entire Denver Metro and Colorado Springs areas. We encourage you to apply if you are incredibly ambitious and want to be a part of a real estate team!

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