Real Estate Operations Administrator | SF618
Pro R.E.A. Staffing
San Francisco, CA
Posted ago
Pro R.E.A. Staffing

We are looking for a Real Estate Operations Administrator for a top producing Realtor. In this role, you might also call yourself a buyer and seller concierge, a transaction guru, or the glue who holds deals together. We are seeking a standout colleague to join this team and make an immediate impact. We are seeking someone who takes ownership of their role and wants to play an integral part in supporting a busy broker. You are service-focused, mindful of putting your agents’ needs in the forefront, and always protecting their time. If you are looking for a career where you can feel a part of something bigger, keep reading. 

The Details: 

Salary: $65,000-$80,000 plus bonus
Hours: Full-time, 40+ hrs, M-F, flexibility on evenings and weekends is a plus.
Location: San Francisco, CA 

Because of the large number of applications we receive, only qualified applicants will be contacted. Thank you for understanding.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.


Areas of Focus

This position will include working with fantastic real estate buyers and sellers and ensuring a one of a kind client experience; oversee all transactions from Contract to Close, and serving as first point of contact for clients, other Realtors, and vendors. Your duties will also include: 

• Handle short deadlines and work in a busy environment and on multiple projects concurrently
• Manage the daily tasks of the other support staff in the office (admin, TC, marketing)
• Provide concierge level of customer service
• Develop systems, checklists and procedures to ensure the smooth and efficient operation of the office
• Build, grow and oversee all database management
• Prepare listing agreements and assist with showings and staging of properties
• Assist with marketing initiatives such as managing all social media platforms on behalf of the agent and re-branding projects
• Network with other agents and build referral program
• Phone and email management, calendar organization, task management
• Keep the team on track and focused on key tasks


• 2+ years of experience in Real Estate as an Operations Manager or an Administrator to a Realtor or real estate office
• An active CA real estate license is preferred but not required
• Assertive and highly adaptable with a demonstrated ability to succeed in a dynamic business environment
• Embrace a diverse and ever-changing list of job duties and responsibilities
• Superior communication skills, both verbal and written, with exceptional etiquette and finesse
• Energetic, poised and professional and present yourself as such
• Excellent organizational and project management skills, detail-focused
• Self-starter with a can-do attitude, anticipates needs and does what it takes to get the job done
• A problem solver and the ultimate team player, truly committed to your own and others’ success
• Being proactive rather than reactive is your status quo
• Approach your job duties with a sense of ownership, confidentiality, commitment, honesty, loyalty, and integrity

Key Software Proficiency 

• CRM Programs (such as Ninja Selling, Contactually, Asana)
• CMA software
• MS Office Suite (Word, Excel, etc)
• Social media platforms

$65,000-$80,000 plus bonus
About Pro R.E.A. Staffing

Pro R.E.A. Staffing works with real estate professionals across the U.S. and Canada to find their next hire. We find the most qualified candidates and match them with amazing opportunities nationwide.

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