Real Estate Office Assistant
Keller Williams Integrity First Realty
Mesa, AZ US
Posted ago
Keller Williams Integrity First Realty

We are in search of an Administrative Assistant for our top-ranking Real Estate team. We are looking for an exceptional candidate who is willing to go “above and beyond” and is excited about helping an organization grow to the next level; also someone who thrives in a fast-paced work environment. This position requires a highly detail-oriented and systematic individual that helps a team service clients with seamless, top-notch customer service. Creative problem solving, exemplary customer service, and strong communication and negotiation skills are necessary.

The right candidate will relish the opportunity to build, implement, and manage multiple systems with minimal supervision. Deep commitment to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication is a must. Candidates may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability.

This team has a high accountability culture that values and cultivates the whole person, not just the professional side of our team members. Are you an individual who is deeply committed to supporting a team in achieving greater levels of success, and to growing his/her own skills and developing into a supportive leader within the team? Then we must speak with you!

Responsibilities
  • Deliver concierge-level customer service to sellers, buyers, and lenders, to improve customer satisfaction ratings
  • Keep track of all transaction documents in the client database and complete the necessary paperwork
  • Generate status reports for the team on a regular basis to make sure company targets are being properly prioritized
  • Track important dates and time limits for transactions and notify relevant stakeholders as needed
  • Schedule necessary appointments with all parties, including open houses and the final walkthrough
  • Ensure each transaction complies with legalities and any tax withholdings are complete
  • Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand
  • Participate in training sessions to improve skills with administrative tasks in the real estate industry
  • Arrange for open houses and other community events to locally spread brand awareness
Qualifications
  • Time management is important; complete changing tasks on a day to day basis with little supervision
  • Flexible working schedule to accommodate clients on nights and weekends
  • Attention to detail and keen organization skills are needed
  • Possesses a basic understanding of Microsoft Word, Excel, PowerPoint, and customer database systems
  • Maintain confidentiality when assisting to problem-solve for clients and the team
  • Great written and verbal skills
  • High school diploma or equivalent required
  • Background in real estate is required for this position
Compensation
$12 - $20 hourly
About Keller Williams Integrity First Realty

Our vision is to make the real estate process as simple and easy as possible for Employees, Agents, Buyers, Sellers and vendors. We are always willing to help each other through organized processes and accountability. Team Leader has been in Real Estate since 2001 with over 700 clients served. All of this in a fun, safe and highly productive environment.

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