Real Estate Office Assistant
Phil Aitken Home Team
Jacksonville, FL US
Posted ago
Phil Aitken Home Team

Our mission is to create a first-class buying and selling experience for all of our clients and we are seeking an Administrative Assistant who is passionate about helping us reach our objectives and supporting the team. The ideal candidate will have experience in administration in real estate, leasing, title or mortgage.

The natural ability to organize and prioritize daily tasks with minimal direction is critical in this position. Excellent communication and client service skills are a must. We are seeking an Administrative Assistant who adheres to the highest ethical standards, possesses impeccable attention to detail and exhibits an exceptionally professional manner.

There is an opportunity for advancement for someone who desires to contribute to the growth and refinement of the organization they work with. This is an excellent opportunity to contribute to the growth of an organization while advancing along with it.


  • No experience necessary, all training provided.
  • Assist a team of 10 busy staff and Realtors.
  • Oversee all direct mailings.
  • Coordinate with courier service for deliveries.
  • Manage all incoming calls and route to appropriate people.
  • Order pictures and signage to be placed on new listings
  • Contact realtors to obtain showing feedback on our listings.
  • Prepare listing documents for listing agents before appointments
  • Input all necessary information into client database and transaction management systems.
  • Find referral partners and track referrals.
  • Head up and manage our local referral plan.
  • Work with ISA's on appointment process tasks.
  • Order signage and lockbox pickup.
  • Order and prepare all closing gifts
  • Other duties as assigned.


  • Attention to detail and keen organization skills are needed
  • Enthusiastic phone voice and personality
  • Previous experience in the real estate industry is preferred but not required
  • Possesses a basic understanding of Microsoft Word, Excel, PowerPoint, and customer database systems
  • Able to make quick and effective decisions, solve problems, as well as maintain confidentiality
  • Communicates well, both verbally and written
  • Time management is important; complete changing tasks on a day to day basis with little supervision
  • Team player a must

$12.00 hourly
About Phil Aitken Home Team

Phil Aitken Home Team was established in April of 2014 and is one of the fastest-growing real estate companies in Northeast Florida. They attribute their success to the level of trust that has been built with their customers. This is something that many agents say, but Phil is on a mission to actually do it by providing their customers' several guaranteed programs that take the risk out of selling or buying a home. They have become passionate about providing these guarantees and at the same time have been making each one feel as though they are their only customer. Their goal is to make each and every customer a raving fan!


  • Honoring God in All We Do
  • Serving with Excellence
  • Growing Profitably

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