Real Estate Administrator Assistant
Re/Max Hallmark Ciancio Group
Markham, ON CA
Posted ago
Re/Max Hallmark Ciancio Group

Our rapidly evolving Real Estate Team in Markham is seeking a highly motivated and dynamic administrative assistant. Our ideal candidate will have superb organizational skills, a knack for customer service, is computer savvy, and have as much passion for helping people as we do! You will be responsible for servicing internal and external clients alike with the highest level of customer service. Applicants should possess great interpersonal skills, and have basic knowledge of paperwork processes and database management. In addition, you must have the ability to work independently, be a creative problem solver, and take initiative when required. If you have a passion and enthusiasm for real estate and strong communication and collaboration skills, we want to meet you!


  • Broker Load and input MLS documents, process new listing documents.
  • Screen incoming calls, emails, and correspondence while maintaining a professional, courteous and friendly demeanor
  • Research and coordinate vendor bookings (e.g. sign installation, maintenance person, window washer, photographer)
  • Provide administrative services for the team, including, but not limited to arranging meetings, monthly expense reports, maintaining an accurate and efficient filing system, typing documents, etc. Answering phones and greeting visitors


  • 5+ years of proven experience in an executive assistant or administrative professional role
  • Post-secondary education in office/business administration or accounting considered an asset
  • Experience in a Real Estate Brokerage as an Office Administrator preferred
  • Positive and friendly customer service approach coupled with exceptional communication skills (both oral and written)
  • Superior organizational and time management skills
  • Ability to multi-task in a fast-paced environment

$52,000 - $60,000 yearly
About Re/Max Hallmark Ciancio Group

We specialize in buying and selling real estate Markham and Stouffville. Located in the historic Main Street Unionville and established in 2012, As a small and tight-knit bunch, each member of the team is united because they all share the same values. With a mission in real estate and a passion for helping people, we truly enjoy helping families in their real estate journey to finding their dream home. It's not just about the sale, it's about building a lifelong relationship.

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