Real Estate Office Administrator | FL706
Pro R.E.A. Staffing
Miami Beach, FL
Posted ago
Pro R.E.A. Staffing

“It’s not enough to be busy. What is important is knowing what to be busy about.”

Our client is looking for a talented Real Estate Office Administrator who will cultivate a professional image and maintain a sense of ownership in all that they do—an organizational leader who will manage day-to-day operations in a fast-paced, high-volume office environment. Do you possess a sense of decorum and social intelligence? Are you a “people person” who values client relationships, who knows when and how to say no, but would rather say yes? 

The team:

Our client is adding to their top-ranked team. Concentrating their efforts on high-end residential Miami properties and the finest communities, this top performing team provides the highest-quality service to some of Miami’s most discriminating home buyers and sellers.

The position: 

We are looking for an exceptional Real Estate Office Administrator to join this top-notch team. The ideal candidate plays an active role in the transaction process, pays attention to the details, and knows how to prioritize their responsibilities without direction. Our client seeks someone who will put the needs of the agent first and handle all communication with a polished etiquette and finesse. Qualified candidates will thrive in a fast-paced environment while delivering excellent customer service.  

The nitty gritty: 

Location/commute: Miami Beach, FL. Candidate MUST live in the Miami area and MUST have their own car, a valid driver’s license, and carry insurance. 

Type of employment/hours: Full-time, M-F. 9:30-5:30 

Compensation: $35,000 - $45,000 

Benefits: Vacation, Sick, and Holiday Pay.  

How to apply: We appreciate your enthusiasm, but no calls or emails, please! If you seem like a good fit for the job, you’ll hear from our recruiters at Pro R.E.A. Staffing about setting up an initial phone interview.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. 

If you would like more information about Pro R.E.A. Staffing and our other open positions, please visit www.proreastaffing.com.

Responsibilities

  • Implement and manage systems and procedures, creating an operations manual that standardizes and documents these systems
  • Coordinate and liaise between real estate agents, buyers, sellers, escrow, appraisers, inspectors, and mortgage brokers on real estate transactions
  • Handle the agent’s transactions from signed contract-to-close of escrow
  • Lead the listing coordination process, provide weekly listing reports, schedule and assist with showings, schedule and attend inspections, meet with vendors at the properties, provide client care
  • Handle of all database management and help scale operations as the business grows
  • Provide an executive level of administrative support; this may include but is not limited to phone and email management, calendar organization, task management, and keeping the Agent focused on key tasks
  • Assist with marketing campaigns and initiatives on behalf of the Agent such as updating the MLS, sending and coordinating email blasts, and managing all social media platforms
  • Serve as the key contact person for clients by providing a concierge-level of service 
  • Oversee and assist with marketing programs such as brochures, advertising, social media platforms, and lead management
  • Hold your team to a high level of accountability

Qualifications

Real Estate Office Administrators with prior real estate experience in a similar role are encouraged to apply. Applicants seeking a position as a stepping-stone into sales—this is not the job for you.

The ideal candidate: 

  • We are seeking an individual who can hit the ground running. The ideal candidate is passionate, self-motivated, dedicated, quick-thinking, flexible, and able to pivot when necessary. A doer who thrives in a fast-paced environment, handles multiple responsibilities, sees each and every transaction through from beginning to end and makes it all look easy. 
  • A strategist who has the need for speed and coasts at high-velocity. 
  • A leader who sets aggressive goals for themselves.
  • A skilled strategist who can quarterback the team when the situation calls for it.
  • Positive, professional, and proactive.
  • Hardworking, diligent, and ethical.
  • A master communicator who understands the importance of confidentiality and discretion 

In the past, you might have… 

  • 3+ years of real estate administrative experience assisting a Real Estate team and/or Realtor
  • Extensive real estate contract writing and transaction management experience 
  • An Active FL Real Estate License is preferred but not required

Ideally, you are familiar with or can easily master… 

  • CRM programs such as Top Producer
  • MLS Matrix
  • Dotloop
  • iMapp (preferred)
  • DocuSign
  • Social media platforms

Compensation
$35,000 - $45,000
About Pro R.E.A. Staffing

Because of the large number of applications we receive, only qualified applicants will be contacted. Thank you for understanding. If you would like more information about Pro R.E.A. Staffing, please visit www.proreastaffing.com.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status.

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