Real Estate Office Administrative Assistant
Ohio Cash Buyers LLC
Springboro, OH US
Posted ago
Ohio Cash Buyers LLC

We’re looking for an Admin Assistant and Errand Runner to join our super busy and fast-growing team! We offer a TON of advancement and growth opportunities, bonuses, and perks for those who come in and prove themselves.

We need someone sharp and capable of handling a lot of challenging tasks and projects. Must be a self-starter, someone that can work at a rapid pace and help us get 1100 different tasks done with speed and efficiency. The job is never the same day to day and is certainly never boring! If you are looking for rigid, structured, simple, easy, or slow paced....this is NOT that at all.

This position has very limited instructions and very little training. You'll have to be very good at solving problems on your own, figuring out the best way to do something, etc! We’re always striving to improve and get more done and we need intelligent capable people to help us! We want a candidate that is looking for a place that feels like home. It truly is a friends and family team here and we all have each other's back, help each other, coach each other, and love what we do every day. Life is too short to work with people you don't love working within a job you hate!

If you’re just looking for another job...this isn’t the place for you. We are only seeking those who want a long-term stable career, advancement opportunities, and someone that can prove themselves and grow with our team throughout the years. We will definitely treat you like family. If that does not interest you, please do not apply! We go out for lunches, and dinners, have drinks on Fridays, have awesome Halloween parties, July 4th parties, VIP Bowling parties, Top Golf, Dave and Busters, and many other things!

We can help and coach and train on some things. But we can’t teach hustle, common sense, drive, striving to be better, etc. We have NO time at all as it is, and certainly no time for someone that slows us down. We can be patient with learning curves. But the things we are looking for cannot be taught. We need a stable, honest, and genuine individual that is smart, tenacious, and always does the right thing. We seek someone who will make sound decisions based on the needs of and care for the business. Someone who wants to make things right the first time, not because it is expected from them and is in their job responsibilities, but because it is who they are as a person. How you do anything is how you do everything. We do not believe in cutting corners to save a buck here. Our reputation comes first.

You will receive 10-25 different tasks per day. Some small, like calling to turn on utilities for a property. Some much more important to be PERFECT about, such as comparing 200 examples of a specific car, calling and negotiating the very best price for it, and handling all details and instructions to get the car shipped to us. There are 10 things to worry about with that type of task (smoker smells, any accidents, paintwork, any issues, warranty, title work, how to safely send money, and many more) and you have to know ALL of them automatically. There won't be anyone here that can train you on those common-sense things! If there were....we'd just do the task ourselves and wouldn't be hiring :)

You'll need to be 100% comfortable with being clean and dirty. Meaning, some days you'll be working in the office all-day and stay clean! Some days you'll drive and meet our attorneys, title companies, Realtors, etc, and must dress and represent us well. Other'll have a nasty house to clean and debris to pickup in a yard, groceries to get, cars to clean and fuel up, etc. You must be comfortable with all levels of tasks.

You have to be persistent with everything you do. If you’re assigned a task, of any variety, it’s 100% your job to stay on it through to completion and navigate any problems along the way. Consistent follow-up is the name of the game. You have to ask questions and you have to be willing to find answers on your own as well. We do not hold your hand through everything but we will certainly offer advice and solutions when needed. We admit to lacking some organization and structure, but that is how the Real Estate Investing industry operates. It is chaotic and you have to thrive in that kind of twisting and changing environment. That just means you have to be very organized in order to keep up with your workload and you have to be willing to push and challenge yourself!

Must be great on the phone, great on the computer (typing, spreadsheets, etc) great at talking to people on the phone and in-person and building rapport, and a helpful employee so that your coworkers love you and enjoy having you around because you help them a ton.

No two days are alike, so you need to be flexible and multi-talented. Your days will be split between being in the office, and being out in the field doing various tasks. You won't be chained to a desk all day long so if that sounds like a perfect fit, then read on!


  • Check all UPS/USPS mailing boxes and running return mail multiple times a week
  • Monitor inventory and keep all supplies ordered and well-stocked for the office, vehicles, and the team
  • Maintain vehicle maintenance logs for company fleet, get oil changed, gas up vehicles, clean vehicles, etc.
  • Assist Transaction Coordinator with various tasks such as insurance premiums, utility scheduling, maintenance calls, coordinating with property management and title companies, negotiating with suppliers, selling and buying items on Ebay/Craigslist, etc
  • Overseeing incoming and outgoing mail: Sorting, writing, addressing, mailing out/shipping up to 100 letters/day (with good handwriting). MUST have speed with clear legible writing!
  • Phone texts and calls: This includes quality conversations with people that require a certain level of empathy, friendliness, and professionalism to facilitate helping us buy homes 
  • Keep detailed notes and accurate schedules
  • General errand running, such as picking up groceries, meal prep, shopping for clothes, or filing documents at county courthouses
  • Keeping the office clean and sanitized on a routine schedule
  • Data entry, spreadsheets, word docs, making signs, and many other general duties
  • Appointment setting
  • Taking high-quality photos and videos of properties using our fancy camera. We'll train you on what to do here :)
  • Constantly be on the lookout for ways to improve every part of the business and what you are doing within it and present any new ideas and methods as they come to you - then be ready to implement them and see them all of the way through
  • You’ll be placing signs and knocking on doors sometimes to let a neighbor know we just bought a house in the area and would like to buy theirs while leaving business cards. If you’re afraid of the phone or door knocking on a stranger’s door....this is NOT for you!
  • Cleaning our properties for listing when we rent or sell them. You'll do this at least 3-5x per month so plan to get dirty occasionally!


  • Administrative clerical work
  • Excel and spreadsheets
  • Data Entry and all Microsoft Office (Word, Excel, etc)
  • Typing 55wpm or faster
  • Real Estate or Construction knowledge is a plus but not required
  • Quickbooks or other accounting is also a plus, but again, not required!
  • Abilty to use phone and email effectively to reach out to clients, suppliers, vendors, and other folks and solve problems! Customer service here is a huge part of the role.


  • Current unrestricted driver’s license and reliable vehicle to get to work. You need a very mostly clean driving record as you will be on our insurance and driving company cars. One speeding ticket is ok :)
  • Utmost of trust and privacy. You’ll have a company phone, credit card, and frequently hear private information or have to deliver/receive cash. We MUST be able to fully trust you. We only hire private, trustworthy people
  • Exceptional verbal and written communication skills
  • Great organizational skills
  • Quick learning ability
  • Self-motivation and Self-direction
  • Dedication and work ethic
  • Punctuality
  • People person
  • Negotiation skills
  • Resilience and perseverance (if you have ever worked in customer service, you know how important this can be!)
  • Nice penmanship
  • Tech-savvy
  • Eye for Details

Compensation is $17 - $21 /hr DOE to start, review at 90 days, plus benefits including PTO, Sick days, 401K with company match, company car for work use, etc! We also offer a ton of perks, bonuses, team events and parties, lunches, and a fun and challenging atmosphere where you can truly move up and earn far more money once you prove yourself and show how amazing you are!

Hours for this position will be from 9:00 am-6:00 pm, Monday-Friday, with a 60-minute lunch each day. There WILL be nights you'll need to work later, so be sure that works for you and your life/family/time. If you're 30 mins from the office cleaning a home...we stay and get it done, even if that means 7:15. There's no time to drive all the way back tomorrow just to finish 1 hour of work.

If you've read ALL of this and you know for sure this is the career you want and you know you can CRUSH it here, tell me WHY in a cover letter and send me your resume. Why is this the job for you? Out of 150+ applicants that we'll receive...why do I need to interview you immediately?

Better yet, my name is Bryan, I'm the CEO, and I'm not hard to find online. If you want to move straight to the top of the pile....find me online, on FB, by email, whatever.....and reach out! Say hello, and do your convincing there. In many ways, that extra effort is exactly what will mean the difference between you excelling here and failing out entirely.

$17 - $21 hourly DOE
About Ohio Cash Buyers LLC

Ohio Cash Buyers LLC is the leading distressed Homebuyer in all of Ohio. We work with an amazing team in the Cincinnati, Dayton, and Columbus markets, and we're currently expanding our home buying efforts into 4 new markets.

Our office is a small friends-and-family environment of 14 people. My best friend Tony works here, my best friend Heather is my PA, my good friend Ben is our in-house legal counsel, my SIL works here in PM, my wife is our AR/AP, and my brother Dan is one of our top sales reps, etc. The ones that aren't already friends and family...we adopt! It's just like that here. Life is too short to hate what you do or hate who you do it with!

We've been in business for 18 years now and it's our goal to buy 250+ homes every single year. We're the winner of the BBB Torch Award for Ethics and have endless amounts of client reviews and testimonials who all sing our praises and LOVE working with us!

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