Real Estate Office Administrative Assistant
Provident Real Estate
Eastvale, CA
Posted ago
Provident Real Estate

Provident Real Estate is looking for a full time Administrative Assistant for our Eastvale,CA office.  Candidates must have exceptional customer service skills, friendly, organized and able to multi-task and work in a fast paced environment; real estate experience preferable but not required. We are looking for a resourceful self-starter that will do what it takes to get the job done efficiently and timely with a great attitude.

This person shares our mission to help and support our growth and run an efficient and pleasant environment towards reaching our objectives and supporting management and high producing team of agents.

The ideal candidate will have experience in administration in real estate. The natural ability to organize and prioritize daily tasks with minimal direction is critical in this position. Excellent communication and client service skills are a must.

Additionally this person is someone who adheres to the highest ethical standards, possesses impeccable attention to detail and exhibits an exceptional professional manner. If you have the gift of hospitality, thoroughly enjoy interacting with others and have an amiable, outgoing and pleasant demeanor, we look forward to hearing from you. We are searching for a person who genuinely desires to help others, takes pride in their quality of work and also has the ability to multi-task and solve problems.

There is opportunity for advancement for someone who desires to contribute to the growth and refinement of the organization they work with. This is an excellent opportunity to contribute to growing organization while advancing along with it.

Ultimately, a successful administrator should ensure smooth day to day operations in our office. If you believe you are a qualified candidate for this job, please be sure to attach your resume.





Responsibilities
  • Support Operations and Sales Management with daily tasks to support office
  • Confirm and set appointments for Management
  • Train real estate agents in company's tools and platBuild, implement and manage all systems for database management and back office support
  • Coordinate marketing events and client activities
  • Maintain google calendar schedules for the team
  • General administrative support to management and agents
  • Assist in daily office needs
  • Be the first point of contact in handling customer inquiries and complaints
  • Create, maintain and utilize a complete lead follow-up system
  • Keep agent informed about challenges and issues that need to be handled
  • Provide concierge level customer service to clients and customers
  • Work with all preferred vendors with follow up of company activities and events. 
  • Enter critical dates for property sales on shared Google Calendar
  • Shall send out weekly reminders of upcoming critical dates via email
  • Continue to take day to day office tasks away from agent, organizing workflow and reducing inefficiencies
Qualifications
  • Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, Power Point, Google Sheets, Outlook and Internet skills
  • Creative, learning based and solution oriented
  • Concerned with doing things the right way the first time
  • Flexible in daily routine; ability to prioritize and manage shifting responsibilities
  • Open to creating systems and offer ideas for better organization
  • Able to stay calm and patient when faced with emotional situations
  • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities
  • Able to make quick and effective decisions, solve problems, as well as maintain confidentiality
Compensation
$24,000-$31,000
About Provident Real Estate

Serving the Inland Empire and successfully selling in Eastvale and the Jurupa Valley area for 12 years we are growing and expanding with the opening of our new office located in the heart of opportunity in Eastvale. 

Pridefully with consistent sales of over 150 transactions year over year, we are invited to be Team+ members of the #1 coaching company, the Tom Ferry organization. This added benefit is offered to all our team agents to participate in extraordinary training, coaching and cutting edge ideas. 

Our ultimate goal is for each and every sales associate to achieve above the average agent income of $48,000 a year as our agents will sell a minimum of 20 transactions consistently making an average of $180,000.00. 

With our hyper team support environment your life and work balance becomes richer and fuller for everyone to achieve their individual goals and dream bigger!   

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