Real Estate Marketing - Administrative Assistant
JAQ Real Estate Group
Chino Hills, CA US
Posted ago
JAQ Real Estate Group

We’re hiring a driven Real Estate Marketing - Administrative Assistant to support the supervising broker and carry out basic administrative and marketing tasks. You’ll serve as a liaison between the broker and clients and be responsible for screening and conveying relevant messages and making appointments and travel arrangements for the broker. You will also be responsible for the safe-keeping of customer information in the database, keeping the office supplies well-stocked, and working with other departments when necessary. Candidates should be quick problem solvers, extremely organized, and have some experience in a relevant field. If you think you’d be a great fit, apply today!

Responsibilities
  • Oversee the broker’s schedules, team meetings, and travel arrangements
  • Answer phone calls, emails, and other requests and notify broker of necessary details
  • Adjust to the needs of the real estate office and execute other assistant duties when necessary
  • Utilize database to safely keep track of customer records
  • Function as the main point contact for the principal broker

  • Communicate with clients, agents, lenders, and all parties involved in a real estate transaction for weekly updates
  • Create email templates and email communications between all parties
  • Write letters and take notes
  • Answering the phone and communicating with clients and all parties involved in a real estate transaction
  • Help schedule showings
  • Prepare pre-listing packages and marketing materials for appointments
  • Help organize and coordinate offers
  • Communicate with the Transaction Coordinator and all parties involved
  • Open to learn new systems and create improved checklists and processes Create marketing materials including flyers
  • Create social media posts
  • Create social media ads and ensure ads are running effectively
  • Maintain and organize files
  • Maintain systems and checklists Maintain an operations manual that documents all systems and standards
  • Ensure clients are having a 5-star experience and providing reviews and testimonials
  • Implement marketing strategies with the website, LinkedIn, Email Blasts, and Newsletters Schedule meetings and keep everyone organized
  • Assist with content creation and filming videos and editing
  • Broadcast video content (Youtube video/channel) on multiple platforms
  • Pick up and drop off lockboxes and run errands

Qualifications
  • 2-3 years experience providing administrative support in a personal assistant role, or similar
  • High school diploma required
  • Strong interpersonal skills and time management skills
  • Possesses discernment for working with confidential information and tight deadlines
  • Experience using word processing programs, spreadsheets and Multiple Listing Service
  • Prior experience in real estate is a bonus

  • The candidate must be fluent in English and Mandarin Chinese (Speaking and writing)
  • The candidate must be experienced with video editing software
  • Excellent written and verbal communication skills
  • Reliable Vehicle, Driver’s License, and Auto Insurance
  • Required Candidate must be organized, able to exercise independent judgment, problem solve and prioritize workload
  • This position requires a strong work ethic and the ability to work both independently and in a team environment
  • The candidate will be expected to exercise discretion in handling sensitive and confidential client information
  • Candidate must excel in communication (both verbal and written) and interpersonal skills
  • The candidate must have the ability to diffuse difficult situations and maintain a high level of customer service even with difficult situations Candidate must have strong attention to detail

Compensation: The pay range is based on experience, with the potential for bonuses based on performance.

Compensation
$15 - $20 hourly
About JAQ Real Estate Group

We are a top-producing real estate team at eXp Realty, providing professional, powerful,

and proven service to our clients. We assist sellers in achieving top dollar for their properties and aid buyers in finding their dream homes and locating savvy investments.

Each of our team members specializes in a unique part of the real estate process - allowing

for expert advice- culminating in a comprehensive experience that consistently exceeds the expectations of our clients. We value cultivating lasting relationships with our clients and agents.

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