Real Estate Listing Coordinator
The Bottrell Team - Ardent Real Estate
San Marcos, CA US
Posted ago
The Bottrell Team - Ardent Real Estate

The Jim Bottrell Real Estate Team needs a “Real Estate Listing Coordinator” to join our growing team.

We believe that each client/family deserves respect and attention. Our goal is to ensure a smooth transaction for each family, start to finish. We provide excellent customer service to every client/family - before, during and after their transaction.

The Bottrell Team is dedicated to providing extraordinary service and marketing tools that makes home sales an efficient and rewarding process. We offer premier real estate services to clients, making us consistently one of the top 3 Real Estate Teams in San Diego and Riverside Counties.

We are seeking professional, passionate, and hard-working individuals who will embody our core values and exemplify our philosophy of knowledge and integrity. We are currently looking for a professional and energetic Listing Coordinator.


  • Manage company listings and contracts
  • Review listing paperwork for compliance
  • Work with other members of the team to coordinate timeline relevant to each listing
  • Coordinate stagings and photography
  • Coordinate and maintain sign installation, sign riders, and lockbox installation
  • Input and update data entry to MLS, CLAW, Zillow – ensuring all data is accurate and updated
  • High amount of data entry required
  • Work with Marketing Department to upload photos and web-marketing materials
  • Coordinate showings
  • Receive offer package and negotiate offers on listings
  • Coordinate termite inspections, repairs and clearances
  • Coordinate Request for Repairs
  • Manage complete file through escrow process while working with other team members
  • Coordinate with the Transaction Coordinator for each transaction
  • Assist with managing client’s expectations - that the highest level of client satisfaction is provided
  • Email clients a weekly Listing Update
  • Provide the client with phone updates
  • Assist with other projects upon request


  • Active California Real Estate License
  • Superior organizational skills
  • Excellent computer skills
  • Skilled in communication, negotiation, and management of processes
  • Team-oriented mindset
  • Must be highly detail-oriented and LOVE “to-do” lists
  • Ability to focus in a busy work environment
  • Strong ability to multitask
  • Flexible schedule based on workload
  • Proficient in Google Docs / Drive etc.
  • Working vehicle
  • Highest ethical standards

About The Bottrell Team - Ardent Real Estate

The Bottrell Team are within the Top 1% of all Realtors in the United States (in closed transactions). Jim has earned the Five Star Award for top Real Estate Agents offering premiere customer service for the last 8 years in a row, as featured in San Diego Magazine.

It is quickly realized that we bring a lot more to the table than your typical Real Estate Agents. 

As Jim’s father, a Former Major in the United States Marine Corps, told us, “When you have the experience that you have, it pretty much means that Real Estate is what you are going to do in life.”

In Real Estate, just like in the Marine Corps, integrity, leadership, discipline, and a very strong work ethic are critical for obvious reasons. You need somebody you can trust, somebody that will lead you through the process, and somebody that will work hard and smart for you. You can accept no substitutions.

Acceptable file formats include .doc, .docx, .pdf, .txt.
By applying, you consent to WizeHire's Privacy Policy.