Real Estate Listing Coordinator
The Suarez Team
Marina del Rey, CA US
Posted ago
The Suarez Team

Work for a nationally ranked, industry-leading real estate company based in the heart of Silicon Beach. With a focus on world-class client service, business growth, process, technology, and culture, our company continuously raises the bar for what a real estate company can achieve. Your positive attitude and consistent, reliable work ethic will be key to your success in this role.


  • Prepare pre-listing consultation documents for Listing Agent if needed
  • Assist coordination of property to get it listed and get it under the agreement, such as preparing a listing for open houses with all necessary materials, installation of lockboxes, maintenance of properties and supplies, coordination of showings, and scheduling open houses
  • Coordinate and sit at our listings for inspections, showings, appraisals, retrofit, and walkthroughs
  • Support Listing Manager with contracts/paperwork
  • Schedule and sit Retrofit inspections and completions
  • Create open house signage placement maps and get required approval from the supervisor on a weekly basis to create open house signage riders on a weekly basis
  • Place and collect any front yard rider signage
  • Maintain inventory and keep all company signage organized and clean
  • Work with our signage vendors to ensure proper signage is requested and displayed during all phases of the listing (coming soon, open house, sold, etc.)
  • Ensure accurate inventory is kept and replenishment is ordered on all Open House supplies as needed
  • Setup first Open House inventory and document set up to be shared with Agents holding future open houses
  • Work with our Marketing Team to schedule Media Days and Twilights
  • Create and launch listings on the Multiple Listing Service
  • Assist Listings Manager in coordination of closing gifts for clients
  • Maintain client database and contact information
  • Meet with clients to coordinate The Suarez Team moving truck rentals
  • Assist with one-off ad hoc tasks that arise in any department
  • Field general office inquiries and customer requests
  • Assist the company's Marketing Team and Client Care Coordinator with Event set-up and breakdown when needed
  • Manage and maintain office supplies, order supply replenishment


  • A minimum of 1-year in a support role with a proven work ethic and strong managerial references
  • Real estate license or working towards one required
  • Ability to work steadily and confidently within a startup, fast-paced environment
  • MUST have a reliable car and clean driving record
  • Professional appearance and appropriate work attire
  • Excellent organizational and time management skills
  • Positive mental attitude and team-oriented approach to solving problems
  • Proven proficiency with Microsoft Office Suite
  • Strong written and oral communication skills, including strong listening skills
  • Ability to use office equipment, including copiers/scanners
  • MUST be able to provide proof you are eligible to legally work in the United States

About The Suarez Team

We are a rapidly expanding team that feels more like a family. We strive to provide the utmost customer service to both our internal clients and our external clients in everything we do and we are looking for someone to continue to grow with us as we become a national company!

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