Executive Assistant for Real Estate
The JW Team
Austin, TX
Posted ago
The JW Team

Our quickly growing Real Estate office is looking for a high-energy, detail-oriented, full-time Executive Assistant to provide superior coordination of of our Lead Listing Agent utilizing excellent customer service, computer skills and professionalism. The perfect candidate will have an outstanding eye for detail, and will be able to work well under pressure. Candidate does not need to have experience in Real Estate, but it is preferred.

Leading Austin Real Estate Agent is looking to expand their business and team with an admin that is a talented self-starter. We are looking for someone to be a strong right hand to an agent in high-demand. We are looking for an individual who is reliable, punctual, who will be able to complete tasks with a can do attitude. A willingness to learn different systems including but not limited to a CRM such as Chime, Zipforms, Docusign, etc. is very important.

We are looking for an Executive Assistant that is deeply committed to supporting the lead Agent in achieving greater levels of success. As the success of the team grows, this individual will be responsible for all administrative tasks of the lead Agent’s business. This position would be a good start for someone wanting to get into real estate with little to no experience.

  • Help to manage systems and run programs and software more efficiently
  • Help scale business as the team grows
  • Provide an executive level of administrative support this may include but is not limited to phone and email management, calendar organization, task management, and keeping the Agent focused on key tasks
  • Provide concierge level service as the first point of contact for clients.
  • Build, implement and manage all systems for clients, lead generation, database management and back office support
  • Act as a liaison between clients and Agents
  • Participate in company-provided training sessions
  • Keep Agent informed about challenges and issues that need to be handled
  • Manage and maintain Google shared calendar accounts
  • Other clerical duties as assigned
  • General understanding and knowledge of the real estate sales cycle and managing transactions
  • 1+ yrs of real estate experience in real estate preferred but not required
  • Confident as the go-to person for the team
  • Have an ability to adapt to any situation/client need with a positive attitude
  • Have a deep capacity for understanding and communicating
  • Believe in and pursue our mission of superior client experience
  • Be able to remain calm under pressure
  • Be able to learn from mistakes, and not make the same mistake twice.
  • Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Microsoft Office/Google Docs
  • Have excellent attention to detail and high-level accuracy with documents
  • Ability to assess, prioritize and act quickly
  • Must love learning, and be learning and solutions based in your approach
  • Deadline driven
  • Extremely organized, and able to help others become and remain organized
$12+ / hour (Dependent on Experience)
About The JW Team

The JW Team / The Jaymes Willoughby Team was nominated as one of the top 1% of high production real estate teams in Austin last year by ABJ, and we are EXPANDING. We need smart, innovative, hard workers with a BIG WHY to join our growing team. If you are looking for financial freedom and a company that will allow you to excel with NO CEILINGS, we could be your forever team.

The Keller Williams Southwest Market Center located at 1801 S. Mopac Expressway is the largest real estate office in the United States. It is comprised of single agents and agent teams. The Jaymes Willoughby Team has been affiliated with Keller Williams since 2005. The Jaymes Willoughby Team has been selling real estate in the Austin Metro Area since 1992. Prior to 1992, The Jaymes Willoughby Team was engaged in new build/new home development. We have over 34 years of real estate experience in Austin and surrounding cities.

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